Executive Assistant To The Ceo

Job Description

Executive Assistant to the CEO

Req #: 248587 Department: Office of the Chief Executive Officer Job Location: UW Medical Center - Montlake Posting Date: 08/07/2025 Closing Info: Open Until Filled Salary: $5897- $8845 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. UW Medical Center - Montlake has an outstanding opportunity for a Executive Assistant to the Chief Executive Officer.
WORK SCHEDULE

100% FTE

Days

Onsite
DEPARTMENT DESCRIPTION
Office of the Chief Executive Officer
POSITION HIGHLIGHTS

The executive assistant plays a crucial role in keeping the hospital running smoothly by managing the UW Medical Center ‘s Chief Executive Officer’s schedule and ensuring everything aligns with established priorities

This role handles communication with senior leadership and stakeholders, keeps sensitive information secure, and supports decision-making
PRIMARY JOB RESPONSIBILITIES

Independently plan, coordinate, and implement policies and procedures to support UW Medical Center Administration so that all regulatory requirements are met

Acts as a communication liaison with State officials (including the Governor’s office), University Leadership, and community leaders as needed

Acts as a liaison for the Board of Trustees, ensuring smooth communication and coordination

Oversee the UW Medical Center’s administrative office operations for smooth and efficient workflow to include prioritizing tasks and managing daily operations

Operates independently, making decisions and taking actions with delegated authority to support high-level executives

Fosters relationships with community leaders and elected officials, representing UWMC in interactions with UWM leaders, King County, the State of Washington, and other community entities

Serves as a confidential liaison to the Chief Executive Officer and manages executive calendar and coordinates day-to-day activities of the UW Medical Center’s Administration office
REQUIREMENTS

Bachelor’s degree AND 4 to 5 years of progressively responsible executive administrative support experience in a large, complex organization to include program management and office operations management responsibilities

Experience reporting to a Director level or above.

Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint – SharePoint , Outlook, Teams, Zoom

Ability to handle executive level confidential information with high level of tact, discretion, and diplomacy.

Ability to work under pressure of frequent deadlines, constant interruption, and changing priorities in a high volume academic healthcare setting.

Excellent verbal and written communication skills, including a professional demeanor and demonstrated competency in preparation of professional reports.

Demonstrated a track record of exercising good judgment and taking the appropriate initiative, discretion within the scope of the position.

An equivalent combination of education and experience may substitute for stated requirements.
ABOUT UW MEDICAL CENTER-MONTLAKE
UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.
The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit’s light rail station across the street.
Excellence. Exploration. Education. Become part of our?team. Join our mission to make life healthier for everyone in our community.?
ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team. Join our mission to make life healthier for everyone in our community.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Apply for this job