Program Coordinator/Scheduler

Job Description

PROGRAM COORDINATOR/SCHEDULER

Req #: 248105 Department: UW MEDICAL CENTER HEART INSTITUTE CLINIC Job Location: UW Medical Center - Montlake Posting Date: 07/29/2025 Closing Info: Closes On 08/05/2025 Salary: $3,977 - $5,687 per month Other Compensation: Union Position: Yes Shift: First Shift Benefits: As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. UW Medical Center Heart Institute Clinic at Montlake has an outstanding opportunity for a full-time (100% FTE, 40 hours per week), day shift Program Coordinator to join our clinic! The Program Coordinator will play a key support role in a growing team that values exceptional patient care and collaboration.
WORK SCHEDULE

Monday- Friday

Day Shift 800am-430pm
POSITION HIGHLIGHTS

Convenient locations

Close proximity to public transportation

DEPARTMENT DESCRIPTION
The Heart Institute at UW Medical Center – Montlake provides a full range of heart healthcare and prevention services.
Our services include general cardiology, cardiac diagnostic imaging tests and procedures, cardiac surgery, arrhythmia management and electrophysiology, interventional cardiology, structural heart services, advanced heart failure management, heart transplant and ventricular assist devices (VADs), adult congenital heart disease management, cardiac psychiatry, cardiovascular genetics and other advanced services.
RESPONSIBILITIES

Triage medical information in a specific medical or surgical specialty

Schedule post-surgery diagnostic procedures and follow-up patient appointments

Act as a liaison between patients, consulting physician, referring physician, or outside agency to coordinate patient appointments, admission, or surgery. Will coordinate the exchange of information either written or verbally before and after patients are seen

Obtain all necessary medical records, diagnostic studies, pathology items, etc., that are needed for patient care

Assist in scheduling new patient appointments by triaging to appropriate department and physician

Enter appointment information in online appointment system

Coordinate pre-admission tests and procedures
QUALIFICATIONS

Bachelor's Degree in a medically related or public relations field

Two years of experience in a tertiary patient care setting involving interaction with a variety of medical services, contact with patients and families, interaction with physicians, and proficiency in medical terminology
OR

An equivalent combination of education/experience
ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team. Join our mission to make life healthier for everyone in our community.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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