Program Coordinator (0.3 Fte)

Job Description

PROGRAM COORDINATOR (0.3 FTE)

Req #: 248170 Department: DEPARTMENT OF EPIDEMIOLOGY Job Location: Seattle Campus Posting Date: 07/28/2025 Closing Info: Closes On 08/04/2025 Salary: $3,861 - $5,160 per month Other Compensation: Union Position: Yes Limited Recruitment: Open to Department employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply. Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Epidemiology has an outstanding opportunity for a 0.3FTE Program Coordinator to join their team.
The University of Washington Fetal Alcohol Syndrome Diagnostic and Prevention Network (FAS DPN) is looking for a Program Coordinator to join our clinical/research program. The FASDPN, now in its 34th year, serves as the core clinical/research/training site for the statewide FASDPN. The mission of the FASDPN is prevention of fetal alcohol spectrum disorders through diagnosis, intervention and research.
DUTIES AND RESPONSIBILITIES
The Program Coordinator supports the interdisciplinary FASDPN clinical team, which conducts 35 diagnostic clinics annually on Fridays, evaluating two patients per clinic. Working under the supervision of the full-time Patient Care Coordinator, the Program Coordinator assists patients and their caregivers in preparing for their clinic visits.
Prepare Program Documents for Weekly Clinic – 70%

Record key data (growth measures, neuropsychological test scores, medical conditions) from patient records (PDFs and the EPIC UW electronic medical record system) into the FASD Diagnostic Form and Patient Case Summary Form.

Verbally present this information on these two forms to the clinical team at the start of each diagnostic evaluation at 8:30 am and 12:30 pm on Fridays.
Administrative Functions to Support Program Office – 30%

Assist the student office assistant with the following tasks as needed: Process patient intake forms (scan documents, triage for screening, organize in electronic folders); Obtain patient consent to collect birth, school and medical records; Process patient records upon receipt (scan, organize in electronic folders); Collect and distribute incoming mail. Prepare and mail outgoing packets; Score patient/caregiver clinical questionnaires.

Answer and triage phone calls and help host the Friday clinic zoom when Patient Care Coordinator is out of the office.

Other duties as assigned.
MINIMUM REQUIREMENTS
High school graduation or equivalent AND two years of experience working with pediatric and disabled populations.
ADDITIONAL REQUIREMENTS

Medical/research programs that require Human Subjects certification

HIPAA certification

EPIC UW medical records training and access

AMC computer access

Understanding of medical terminology.

Friendly and professional demeanor, with a positive, optimistic, success-oriented attitude.

High level computer skills, including Office 365 (Word, Excel, OneDrive), Google, Adobe, OneDrive and zoom products.

Effective writing skills. Proven ability to write clear electronic mail messages with a positive tone, correct grammar and punctuation, and follow standards when applicable.

Proven ability to work independently and problem solve, take initiative, set priorities and handle multiple projects and deadlines, as well as the ability to respond effectively and quickly to changing priorities and stressful situations.

Keen and efficient organizational skills.

Promptness and high attention to detail.

Prompt and effective communication with program staff.

Excellent customer service and people skills.

Flexibility to work with multiple competing priorities/deadlines.

Ability to work quickly and handle stressful situations.

Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
DESIRED QUALIFICATIONS

Clinical experience working with children and young adults with disabilities and their families.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Open to Department employees only If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.