Artist Services Coordinator (Part Time)

Job Description

ARTIST SERVICES COORDINATOR (PART TIME)

Req #: 247330 Department: MEANY CENTER Job Location: Seattle Campus Posting Date: 07/08/2025 Closing Info: Closes On 07/15/2025 Salary: 50% of $3861.00 - $5160.00 per month Other Compensation: Union Position: Yes Shift: Alternate Work Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
Artist Services Coordinator 50% (Ten month classified position, Sept-June)
ABOUT MEANY CENTER
Meany Center for the Performing Arts at the University of Washington, Seattle, is one of the region’s premier performing arts presenting organizations and, together with its university and community partners, Meany Center fosters innovative performances that advance public engagement, cultural exchange, creative research and learning through the arts. Meany Center provides opportunities for diverse artists, community, students and faculty to connect in the discovery and exploration of the boundless power of the arts to create positive change in the world. Meany Center strives to model equity and inclusion throughout its organization and programs, fostering a dynamic environment of open collaboration and creative exchange. Located in the heart of the UW Campus, Meany Hall serves as the primary performance space for the University’s academic programs in Dance, Music, Digital Arts and Experimental Media, Drama and for the Meany Center Visiting Artist Program.
Diversity, equity, inclusion and access (DEIA) are priorities at Meany Center. We aspire to build and sustain an inclusive and equitable environment for everyone who works and engages with Meany Center. Staff members are expected to respect diverse ideas, races, genders, sexualities, abilities, cultures, religions and traditions, and they are encouraged to learn how to interrupt behaviors that hinder our work towards anti-racism and our DEIA efforts. Black, Indigenous, people of color, LGBTQ+ people, people with disabilities and people from other historically underrepresented groups are encouraged to apply. We are also interested in learning about your professional growth goals connected to DEIA as they relate to this position.
Job Overview
The MEANY CENTER FOR THE PERFORMING ARTS at the University of Washington has an outstanding opportunity for a PART TIME ARTIST SERVICES COORDINATOR. This individual will work as a part of a dynamic team to provide administrative and program operations support for the MEANY CENTER FOR THE PERFORMING ARTS. This position requires excellent organizational and coordination skills, effective prioritization and time management skills, a high degree of professionalism, and strong communication skills.
The Visiting Artists Program at Meany Center brings some of the world’s most renowned artists in classical music, dance, and global/contemporary music to our campus to perform and engage with our campus and community. This position will independently perform tasks necessary for organizing, planning and implementing our artist services, including hospitality and travel logistics, for the Meany Center Visiting Artists program. This is a central position within Meany Center to coordinate and communicate key information regarding program activities to ensure artist and organizational needs are met for each performance.
Employee works in Meany administration office, Meany Theater and green room, and partner venues on campus and in the community. Evening and weekend attendance at select performances is required.
DUTIES AND RESPONSIBILITIES

Serve as a key member of Meany’s contracting team, responsible for reviewing artist contracts and riders and maintaining accurate records to distribute key information across Meany Center on BASECAMP (project management software).

Serve as a primary point of contact between Meany Center staff and artists’ managers and agents in advance of shows to communicate and make recommendations regarding hotel, travel, catering/hospitality, outreach and event schedules, complimentary tickets and backstage lists, rehearsals, outreach and special event requests.

Reference the Meany Center Artist Relations budget in making decisions about unanticipated artist services requests as they arise.

Oversee the work of one “lead” student artist services assistant, who will be responsible for attending to most of the on-the-ground hospitality needs of our visiting artists and for leading/sharing information with other student green room attendants on site as needed.

Coordinate on-site logistics for Meany Center Visiting Artists, ensuring efficient operations in alignment with the organizational mission. Advance/arrange hotels, ground transportation and rehearsals for artists.

Delegate administrative and driving responsibilities to the artist services assistant as needed.

Plan catering and hospitality services for the season, including shopping and stocking the green room in advance of performances and delegating specific shopping/stocking duties to the artist services assistant in advance of performances.

Communicate with vendors to ensure that artists’ hospitality needs and dietary restrictions are met to the best of our ability.

Communicate with artists and artist representatives on scheduling and confirming contracted “ancillary” events such as technique classes, in-school residencies, other campus and community outreach, and philanthropy events, in collaboration with key Meany staff.

On-site logistical assistance at engagement events will occasionally be expected.

Direct the work of our green room attendants—including scheduling shifts and communicating with student staff about their schedules and responsibilities.

Work occasional Green Room shifts in the evenings to provide artist hospitality and logistical support.

Assist with budgeting efforts by projecting expenses based on rider requests and hotel/transportation needs. Monitor expenses and make recommendations to ensure organizational goals are met while being considerate of budgetary constraints.

Some driving duties are required.

Other duties as required.
MINIMUM REQUIREMENTS

High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.
ADDITIONAL REQUIREMENTS

Expertise in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)

Current driver’s license

Ability to work evenings and weekends at select performances

Demonstrated ability to work independently, effectively interact with a wide variety of individuals and organizations, exceptional attention to detail, strong organizational and communication skills
DESIRED QUALIFICATIONS

Experience with and respect for a diverse environment, inclusive of artists, students, faculty and staff of many social, economic, cultural, ideological, racial and ethnic backgrounds

Interest in the performing arts

Program coordination or project management experience; a background in production or event planning a plus

Flexibility, creativity, team-oriented, and motivated individual

The ability to remain calm and professional under pressure

A strong sense of empathy and a desire to support performing artists during the rehearsal and performance process

Ability to operate in situations of uncertainty, and trouble-shoot challenges while demonstrating appropriate judgment

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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