Academic Advisor

Job Description

ACADEMIC ADVISOR

Req #: 247213 Department: INTERCOLLEGIATE ATHLETICS Job Location: Seattle Campus Posting Date: 06/27/2025 Closing Info: Closes On 07/04/2025 Salary: $5,900 - $6,000 per month Other Compensation: - Taxable benefits include tickets to UW Intercollegiate home competitions.

Non-local candidates may be eligible for a moving allowance.

Limited Recruitment: Open to UW Employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply. Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here . Note: This posting is only open to current UW employees.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Washington Athletics has an outstanding opportunity for an Academic Advisor to join their team.
Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. All Husky Athletics staff make an IMPACT by committing to creating a purpose driven culture that impacts students and our greater community. We engage in GROWTH through dynamic conversations, embracing creativity, and recognizing that every challenge represents an opportunity to learn. We are a COMMUNITY who strive to create experiences for our stakeholders every single day. At our core is the belief that INCLUSION means creating spaces and places that reflect equity, advocacy and belonging for all.
With over 650 student-athletes participating in UW's 22 sports programs, the department of Intercollegiate Athletics is committed to providing student-athletes with the ability to compete for national and conference championships while working toward a degree from one of the world's leading public research universities.
For more detailed information, please visit our Washington Athletics Candidate Dashboard.
The Academic Advisor reports to the Director of Advising. In conjunction with members of the Student-Athlete Academic Services staff, the Academic Advisor will provide academic advising, academic coordination, and learning/skill building strategies for approximately 100 student-athletes on assigned intercollegiate teams. Specifically, the advisor will assist with all aspects of course registration, major declaration, degree and graduation planning, and career exploration and development. In addition, the incumbent will guide student-athletes in becoming active and independent learners to help them achieve their academic goals at the University of Washington. The Academic Advisor works with routine and specially admitted freshmen and students who need additional support within the student-athlete population. They work together in developing individualized learning plans and track and monitor their academic progress. The advisors work closely with departmental advisors to ensure timely degree progress and graduation for each assigned student-athlete. The successful candidate will also be responsible for assisting with NCAA initial and continuing eligibility reporting and documentation on a quarterly basis. In addition, the Advisor will assist with events and programs in the student-athlete development area and have liaison responsibilities with departments and units across campus.
ACADEMIC ADVISING
Conduct one-on-one registration appointments with assigned student-athletes, quarterly. Develop, coordinate, and implement individualized academic support plans for assigned student-athletes. After consultation with the student-athlete and coaches, advisors take the lead on program development in collaboration with the assigned learning specialist. Conduct academic team meetings and coaches’ educational meetings. Consult with student-athletes as issues arise during the quarter and devise action plans. Refer to appropriate campus and community resources as needed including academic, compliance, and mental health support.
Keep abreast of all the University’s undergraduate programs and support services including major requirements. Educate students on grading options, satisfactory/non-satisfactory, dropping courses, and other academic policies/procedures. Help student-athletes track graduation requirements and plan classes for timely graduation. Track graduation plans and statistics by sport and communicate with coaching staffs.
Work closely with campus departments, Undergraduate Academic Affairs, Office of the Registrar, Admissions Office and other student affairs units to provide resources and information to students and staff. Present academic informational sessions and programs as needed.
ACADEMIC COORDINATION/LEARNING RESOURCES
Assign and monitor content and tutoring for the assigned student-athlete population. Supervision includes advising tutors about tutorial, confidential, and NCAA regulatory issues. Monitor both assigned and voluntary tutoring to increase efficiency and decrease budgetary waste.
Develop coping strategies to enable under-prepared and learning-disabled students to work academically at the collegiate level. Prepare and present curricula that strengthen note taking, reading, test taking, and time-management skills during scheduled weekly student appointments and during office hours with assigned student caseload.
Facilitate and maintain relationships between UW faculty and the Department of Intercollegiate Athletics to collect information on class preparation, test performance, and student conduct. Prepare regular reports and recommendations to counselors, coaches, and other Intercollegiate Athletics staff regarding student progress. Coordinate exams to be proctored for students during team travel as needed and travel if necessary, to assist in academic endeavors.
Coordinate study table for assigned students/teams.
ELIGIBILITY
Evaluate transfer credits in collaboration with compliance staff and work with departmental advisors to further assess transfer credits that may count as specific UW course equivalencies. Track courses to ensure academic eligibility. Report eligibility issues and communicate satisfactory GPA, six-credit requirement, credits, and percentage towards degree to student-athletes and coaches each quarter.
RECRUITING
Assist coaches with academic information for the recruitment of student-athletes. Meet with recruits, parents, and guests to answer academic related questions and explain academic support services that are provided by SAAS. Attend recruiting events on an as needed basis.
STUDENT-ATHLETE DEVELOPMENT
Assist students with the application process for Graduate/Professional School. Contribute to Student-Athlete Development programs and events within the SAAS unit. Assist with special programs such as the LEAP summer program and Orientation programs.
Other duties as assigned by Senior Associate Athletic Director for Student Development and the Director of Football Academics.
Compliance with the rules and regulations of the University, the NCAA, the Pacific-12 Conference, the State of Washington and any other governing body is of paramount importance to the University. The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations. As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.
MINIMUM REQUIREMENTS
Bachelor’s degree required in Education, Sports Administration/Management, Communication, English or related field. A minimum of two years’ experience working in academic advising, academic coordination, learning resources, tutoring, education, or student development/student services required.
Equivalent education and/or experience may substitute for minimum requirements.
Additional Requirements:
• Experience and working knowledge of NCAA continuing eligibility, rules, policies, procedures, and regulations.
• Working knowledge of collegiate athletics and student-athlete demands.
• Demonstrated commitment to the values of excellence, integrity, and student development.
• Ability to multi-task numerous projects and duties simultaneously and with little direct supervision. Strong organizational and time management skills and the ability to work under pressure. Attention to detail and ability to complete projects and duties efficiently and effectively.
• Demonstrated ability to exercise sound judgment and handle sensitive and confidential information with discretion and according to FERPA guidelines. Ability to effectively counsel and advise students with professional, academic, and/or personal questions and concerns.
• Outstanding communication skills, both oral and written, including skill in writing memos/reports. Ability to interact diplomatically with individuals of various social, cultural, economic, and educational backgrounds.
• Proven ability to establish working relationships and interact collaboratively and effectively with other staff, student-athletes, faculty, coaches, administrators, and the University of Washington community. Ability to work collaboratively in situations that may be time sensitive or otherwise highly pressured, with a variety of individuals including students, coaches, academic personnel, faculty and staff. Outstanding listening, analytical, and problem-solving skills in work with academic staff and students. Ability to work independently and produce results with minimal supervision.
• Some travel as well as evening and weekend hours required.
DESIRED QUALIFICATIONS
• Master’s degree. More than two years’ experience working in Intercollegiate Athletics in either operations, student support services, or an administrative role.
• Pac-12 and/or University of Washington Athletics continuing eligibility rules, policies, and procedures highly desirable. Strong preference given to those candidates who have experience in academic advising, academic coordination, and/or skill-building with at-risk student-athletes at the Division I level.
CONDITIONS OF EMPLOYMENT
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. ______________________________________________________________

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Open to UW Employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.