Academic Human Resources Specialist

Job Description

ACADEMIC HUMAN RESOURCES SPECIALIST

Req #: 247308 Department: OFFICE OF ACADEMIC PERSONNEL AND FACULTY Appointing Department Web Address: https://ap.washington.edu/ Job Location: Seattle Campus Job Location Detail: Hybrid eligible Posting Date: 06/25/2025 Closing Info: Open Until Filled Salary: $5,722 - $6,953 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Office of Academic Personnel & Faculty (APF) leverages its subject matter expertise and institutional perspective in academic personnel administration to support the recruitment and retention of the University of Washington's world-class community of faculty, librarians, and academic staff.
The Academic HR Specialist draws on a broad base of human resources knowledge to exercise independent judgement in analyzing and approving business process transactions; provides general guidance to University of Washington (UW) academic partners and other units on policies and procedures related to the employment lifecycle of academic personnel.
In serving the UW community, the Academic HR Specialist joins the entire APF team in promoting and continually aspiring to excellence, collaboration, integrity, innovation, diversity, and respect.
Academic HR must accurately represent the institution with regard to academic personnel appointments, compensation, recruitment, promotion and tenure processes. In serving the UW community, the Academic HR Specialist must be able to analyze and identify an appropriate solution(s) to any number of nuanced institutional and local school/college/campus issues and/or determine when and which issues should be escalated for leadership review.
APF is a key administrative unit overseeing policies and processes governing over 18,000 academic personnel at the University of Washington including professorial faculty who are central to advancing the UW's educational and research mission. The ever-changing landscape of technology, regulation, and stakeholder needs requires APF to be agile and responsive. As a member of the Academic HR service team, the Academic HR Specialist provides critical front line support necessary to ensure the efficient and compliant administration of academic personnel across the UW enterprise.
DUTIES AND RESPONSIBILITIES
Review and Analysis (55%)
• Apply knowledge of academic personnel policy and related business processes in the initial review, analysis, and—where appropriate—approval of academic personnel business process transactions across multiple platforms (Workday, Interfolio, RT).
• Apply metadata to records under Academic HR purview and ingest them into APF's electronic data management system according to business standards and records retention requirements.
• Partner with other functional teams within APF to audit HR/payroll data, and perform related analysis and cleanup to ensure data integrity for institutional reporting
Customer Support (25%)
• Exercise independent judgement, specialized knowledge, and effective communication skills in responding to customer questions regarding academic personnel appointments, compensation, terminations, promotions, leaves, recruiting and hiring processes in accordance with university policies
• Work as a liaison to facilitate communication with other functional units when escalation is needed.
Training and Consultation (15%)
• In collaboration and/or consultation with other APF team members and leadership, provide general consultative services and training to academic and administrative partners across the university using broad base of institutional policy and HR knowledge.
Other Duties (5%)
• Participate in committee work related to APF's strategic priorities and vision
• Attend training/professional development activities
• Other duties as assigned
MINIMUM REQUIREMENTS
• Bachelor’s degree
• Minimum of 3 years’ experience in human resources
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
• Demonstrated excellence in written, verbal, and interpersonal skills
• Demonstrated record of outstanding customer service
DESIRED QUALIFICATIONS
Prior experience working in a university/higher education setting
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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