Program Coordinator

Job Description

Program Coordinator

Req #: 247145 Department: PSYCHIATRY AND BEHAVIORAL SCIENCES Job Location: Harborview Medical Center Job Location Detail: Patricia Steel Building Posting Date: 06/24/2025 Closing Info: Closes On 07/01/2025 Salary: $3861.00 - $5160.00 per month Other Compensation: Union Position: Yes Limited Recruitment: Open to UW Employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply. Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 330 full-time faculty members, 460 courtesy faculty members, and over 350 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $67 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development. Psychiatry is the third largest department in the School of Medicine and the largest non-divisioned department. The overall annual operations funding from all sources is over $130 million.
The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity for a 100% FTE Program Coordinator.
POSITION PURPOSE
Help Create Meaningful Change
This full-time position within the Department of Psychiatry & Behavioral Sciences, based at the Patricia Steel Building at Harborview Medical Center, involves coordinating various training activities for the Supporting Psychosis Innovation through Research, Implementation, and Training (SPIRIT) Center. The SPIRIT Center focuses on training, research, and implementation of evidence-based practices for adults with serious mental illness and early psychosis. For detailed information about the SPIRIT Center’s projects and work across Washington State, visit our website at https://uwspiritcenter.org/.
This position involves the coordination and support of administration of training and implementation programming to help clinicians learn Cognitive Behavioral Therapy for psychosis (CBTp) and CBTp-informed skills. Under supervision of the Lead Continuing Education Specialist, you will coordinate training activities including supporting organizing events, study and program implementation, and reporting of research findings to a range of stakeholders (including academic publications and presentations).
This is a perfect setting to apply your coordination skills to help us maintain rigorous training and research standards and move the needle on high impact, mission-driven work. This role is ideal for someone who can manage multiple projects, ideas, coordination tools (such as tracking spreadsheets), and has a passion for working with diverse communities.
This position is primarily based at the Patricia Steel Building at Harborview Medical Center with potential opportunities for hybrid work arrangements. We are looking for a colleague to make the world a happier, brighter and safer place for those with serious mental illness. A more detailed list of responsibilities is listed below.
DUTIES AND RESPONSIBILITIES
Project Coordination

Utilizing specific program knowledge, coordinate, schedule, and monitor program activities to ensure alignment with SPIRIT Center goals. Program activities include the successful roll-out of our CBTp training program with King County and various other states across the US.

Perform complex scheduling and administrative duties for the CBTp program, including venue scheduling, transportation and reimbursements .

Communicate program content, procedures and expectations to community mental health agencies and providers.

Handle training program inquiries via telephone and email with a high level of professionalism.

Offer top level customer service trainees, agencies, and stakeholders.

Order materials needed to support trainee learning.

Monitor trainee progress/compliance and report concerns to supervisor.

Represent the SPIRIT Center at community events or conferences to promote the program, as needed.

Work with supervisor to assist with the preparation of summary narrative reports (graphs, tables, charts, illustrations and PowerPoint presentations for different audiences including; investigators, state stakeholders and private funders).

Assist with trainee survey development and build questionnaires to support program deliverables.

Perform related duties as required.
Team Coordination

Attend coordinator and CBTp team meetings and actively engage in supervision as scheduled.

Attend meetings, summarize notes and disseminate action items to necessary audiences.

Establish and maintain contact with community partners, agencies, health care providers and/or study sponsors, relevant to the CBTp program.

Update shared project tracking sheets.

Contribute to the development and implementation of CBTp training programs.

Schedule, provide preparation support, attend, and engage in technical support services for both asynchronous and synchronous trainings.

Assist with coordinating program dissemination activities (e.g., assisting with preparation of peer-reviewed journal articles, conference presentations, grand rounds, or interviews for podcasts and media).

Assist in the development and management of computerized systems for tracking CBTp program team metrics and trainee data.

Perform related duties as required.
Program Operations Support.

Regularly update program participants on changes to policies and procedures, ensure activities are carried out in accordance with program goals. For example, training cohort attendance requirements, course feedback collection, certification completion.

Recommend process improvements to existing procedures.

Be proactive in response to problems, such as raising issues and proposing options for next steps.

Create job aids for common workflows and procedures.

Ensure LMS and One Drive are built as needed and hold correct procedural resources for relevant training groups.

Assist in the preparation of the program grant and grant proposals.

Perform related duties as required.
MINIMUM REQUIREMENTS

High school graduation or equivalent AND two years of experience in support of trainings or a training program, OR equivalent education/experience.
ADDITIONAL REQUIREMENTS

Experience with research on mental health/psychosis

Knowledge of software applications including proficiency using MS Office (PowerPoint, Outlook, Word, Excel & Access).

Background in research and/or program coordination involving human subjects and/or trainees.

Experience supporting teams in delivering detailed training programs (priority will be given to those with experience working with those who experience psychosis or serious mental illness).
DESIRED QUALIFICATIONS

Bachelor's degree in a relevant academic area.

Two years of experience as a Research Coordinator or Program Coordinator.

A passion to help create a better world for those with psychosis.

Having an agile and positive mindset toward problem solving and implementation process.

Skill in balancing multiple demands simultaneously under time constraints.

Organizational skills to independently manage multiple tasks while ensuring attention to detail, accuracy and quality results.

Ability to prioritize work appropriately and to work effectively both as a team member and independently with minimal supervision.

Excellent writing and communication skills, particularly in the context of collaborating with and coordinating investigators from multiple organizations.

Experience working with individuals from diverse backgrounds.

Ability to produce quality work in a timely manner.

Ability to perform occasional travel to partner sites and transport materials weighing up to 20 pounds.

Knowledge of website builders (WordPress, Wix or similar).

Experience with grant preparation and reporting.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Open to UW Employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.