Assistant Project Manager

Job Description

ASSISTANT PROJECT MANAGER

Req #: 235954 Department: UW FACILITIES: PROJECT DELIVERY GROUP Appointing Department Web Address: https://facilities.uw.edu/ Job Location: Remote/Hybrid, Seattle Campus Job Location Detail: open to hybrid work schedule (combination in-office + remote) Posting Date: 06/25/2024 Closing Info: Open Until Filled Salary: $6,392 - $7,769 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Facilities (UWF) manages the University’s buildings, infrastructure, and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability, and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups, as well as the separate Emergency Management team, are the Business Intelligence & Information Technology group and the Finance & Administration group. Please visit UW Facilities web page for more information: UW Facilities .
The Project Delivery Group (PDG) is comprised of an executive director, directors, project and construction managers, contract manager and administrators, design and construction partners, within the Asset Management unit in UW Facilities. PDG is responsible for the delivery of capital projects that help fulfill the University’s teaching, research, health care and innovation mission. From concept to completion to transition to occupancy, PDG leads the planning, design and construction required to execute and successfully complete projects ranging from small remodels to new buildings. As respected industry leaders, PDG brings experience, knowledge, a collaborative mindset, and a focus on client service to comprehensively manage all aspects of the different project delivery methods including critical patient care rosters, job order contracting, design-bid-build, GCCM, design-build and public/private partnerships.
The Project Delivery Group (PDG) has an outstanding opportunity for an Assistant Project Manager for the planning, design, procurement, construction, and acceptance of the University of Washington’s capital projects, within the limits of delegated authority and the approved project budget. Under the supervision of the Director and with guidance from the Project Manager, the Assistant Project Manager is responsible for multiple special projects. Special projects are typically renovations of portions of an existing building or utility system.
The Project Delivery Group prioritizes highly skilled and versatile project managers proficient in overseeing the entire project life cycle, from initial planning to post-occupancy phases. We value a leadership mindset, excellent communication skills, facility with budgets and schedules, and an ability to work with all members of project delivery teams in a highly collaborative environment.
Primary Duties and Responsibilities
(70%) Project Management:
• Manage parts of minor projects at various phases and in various locations, from project identification through design, approvals, permit issuance, construction, commissioning, and overall project close out.
• Work with user groups and appropriate University units, to develop project goals, scope, budget, and schedule to support the program.
• Manages the project to achieve project goals within the approved budget and schedule parameters.
• Obtains approval for changes to budget and schedule where required.
• Procures and manages the work of the project team to maximize collaboration and project value.
• Work in partnership with the University construction manager.
• Develop project hazard analysis.
• Working in partnership with the University construction manager, reviews project during construction, review of changes to ensure programmatic, budgetary and schedule conformance; recommend final project acceptance, and participate in resolution of contract disputes.
• Develops project hazard analysis. Develop plan and obtain approval for program to address hazards. Work with the University construction manager to establish safety requirements with each project.
• Coordinates review and approves change orders; approves invoices, reviews projects for compliance with contract commitments, prepares project status and budget reports; prepares documents for review by institutional governing boards.
• Ensures project issues are resolved at the lowest possible level and utilizes the project governance structure effectively.
(20%) Planning:
• Participates with other UW Facilities units in formation of given projects, including establishment of goals, budget, schedule, funding plan, and benchmarking.
• Reviews and assesses UW property for conformance with University design standards, emerging utility and infrastructure requirements as well as program suitability as required to achieve institutional objectives.
• Participates in and support the space/asset management effort and functions to manage UW physical assets to produce highest return considering the Campus Master Plan, Land Use Plan, and Strategic Plan.
• Responsible for ensuring that project data and reports are updated as required in various UW Facilities reporting databases
(10%) Other:
• Perform other duties, as assigned.
Core Competencies
• Demonstrate personal integrity and trustworthiness.
• Manage stressful situations and change priorities effectively.
• Anticipate, recognize, and resolve problems.
• Be responsible and accountable.
• Use organizational skills and pay attention to details.
• Maintain a positive, optimistic, and success-oriented attitude.
• Exercise professionalism, which includes being tactful and courteous.
• Exhibit a professional work ethic.
• Demonstrate a collaborative, team-oriented mindset.
• Continuously promote a safe work environment.
Additional competencies for this position that are central to the fulfillment of PDG mission include:
• Creating and maintaining productive working relationships with customers, construction and consultant partners, other UW units, and the PDG team.
• Exhibiting attention to detail and thoroughness in completing tasks and deliverables.
• Managing and prioritizing workload independently.
• Expressing ideas clearly and concisely in verbal and written form.
• Working under pressure to meet internal and external deadlines.
• Understanding and complying with relevant internal and external procedures and regulations (UW, City, State, and Federal).
Requirements include:
• Bachelor’s degree to include relevant coursework or credentials in project management or construction management (please include in application materials)
• 2-3 years of industry experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Application Process:
You will be asked to submit a cover letter AND your response (in a separate “Cover Letter Assessment” to the following (limited to 7900 characters):
“We would like to know more about your experience with diversity, race and equity, and social justice. Please tell us about your experience engaging and working with diverse communities – particularly in the context of your professional, volunteer, or civic work. Please also address efforts you have made or been involved with to foster diversity competence and understanding.”
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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