Data Coordinator

Job Description

DATA COORDINATOR

Req #: 232672 Department: DEPARTMENT OF RADIATION ONCOLOGY Job Location: Seattle Campus Posting Date: 07/19/2024 Closing Info: Open Until Filled Salary: $4,054 - $5,700 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
POSITION PURPOSE
The Department of Radiation Oncology has an outstanding opportunity for a full-time Data Coordinator. The purpose of this position is to promote the research objectives of the department. This position works with faculty and staff to facilitate investigator-initiated, clinical registries, and clinical research studies.
Independently, process and coordinate the operations of research studies. This requires the knowledge and skills specific to conducting research protocols. Assist investigators with submission of research studies to SRC, IRG, CRBB, and the Radiation Safety Office (RSO) to meet all regulatory and compliance submissions involving editing of investigator initiated protocols and consent forms as well as submission of NCI cooperative group protocols and industry protocols. Set up and implementation of SOPs as needed to meet the requirements of and adherence to protocols.
The impact to the University will be that all Radiation Oncologists in the Department of Radiation Oncology will receive support in opeining and running their investigator initiated and industry trials in a more efficient and timely manner while continuing to support cooperative group trials through the National Cancer Institute Grant.
DUTIES AND RESPONSIBILITIES
This position must be able to work independently under administrative direction on multiple research projects, without benefit of written policies or procedures. This position requires daily interaction with team members, and may require interaction with Sponsors, health care personnel, and patients as needed for the successful completion of research projects. Multiple projects may be in progress simultaneously, with the expectation of additional projects in the future. This position requires schedule flexibility (hybrid role) with the need to be on-site up to 5 days a week as needed for project coordination. Research occurs amongst multiple sites of practice, and may require the need to travel between sites as needed.
Data Coordination, Abstraction, Input, and Analysis – 75%

Work independently and with study team members to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects. Code and record said information into various study-specific data-capture systems (both electronic and paper-based).

Work with sponsor representatives and research staff to review data, and resolve data queries with minimal errors.

With other study team members, make judgments about the relevance of the clinical data to the research for complicated radiation oncology research subjects.

Responsible for maintaining computer spreadsheets and databases for research studies.

May work with study team to draft scheduling request orders to meet study protocol needs
Process Improvement/Study Data Analysis – 15%

Work with the study team and other groups to develop process improvement tools. Assist in the assessment and design of tracking tools to develop standard data practices.

Assist Investigators and study team members with preparation and analysis of study data for publication and grant preparation.
Protocol Coordination – 5%

Collate and maintain clinical information from multiple sources into research charts, study binders, etc.

Track and maintain research subject schedules based on complex protocol-specific requirements.

Assist with retrieval and return of patient kits, materials, specimens, etc.

Ability to learn and perform electrocardiograms (EKG).
Research Billing – 5%

May assist Research Coordinators and Assistant Director, Finance, Grants, and Contracts with the proper billing of research charges and budget development.

Perform related tasks as assigned.
MINIMUM REQUIREMENTS

Bachelor's degree in Health Sciences, Business Administration, Human Resources Management, Health Administration, Public Administration or related field.

1 year experience in health related field.

Must have worked in previous positions that require excellent organizational and communication skills in medical or related field.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED QUALIFICATIONS

Certification on SoCRA, ACRP. Previous work in research study coordination or experience working in an IRB or experience with working in CRBB.

Ability to adapt quickly to changes in work requirements and assignments; must exhibit diplomacy and compassion.

Experience working with industry sponsored research projects, as well as NCI cooperative group trials. RTOG experience preferred.

Knowledge of regulatory requirements as it applies to research.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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