Program Coordinator

Job Description

PROGRAM COORDINATOR

Req #: 232138 Department: DEPARTMENT OF LABORATORY MEDICINE AND PATHOLOGY Job Location: Seattle Campus Posting Date: 03/27/2024 Closing Info: Closes On 04/03/2024 Salary: $3,640 - $4,864 per month Other Compensation: Union Position: Yes Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The University of Washington, Department of Laboratory Medicine & Pathology is a broad and dynamic department that strives for a consistent level of high achievement in all of its activities. The Department offers full diagnostic services in all areas of Lab Medicine & Pathology, is a top ranked research organization as measured by research awards from the National Institutes of Health, and offers an array of specialized educational training programs.
UW Lab Medicine & Pathology brings together state-of-the-art technology and highly trained, world renowned personnel to provide comprehensive diagnostic and personalized service to physicians, community hospitals, independent laboratories, and other health care organizations. Our operations are based at the University of Washington Medical Center, Harborview Medical Center, South Lake Union, Northwest Hospital and the Seattle Cancer Care Alliance. Lab Medicine & Pathology faculty members also serve at Seattle Children's Hospital, the Veteran’s Administration Puget Sound Healthcare System, and the Fred Hutchinson Cancer Research Center. These collaborative efforts have generated innovative, translational studies in the basic mechanisms of disease as they apply to diagnostic pathology.
Department of Lab Medicine & Pathology currently has an outstanding opportunity for a permanent full time Program Coordinator (NE S SEIU 925 Non Supv).
The Program Coordinator reports to the Education Manager. The coordinator provides professional administrative and program support in regards to the educational program and operations. This may include but is not limited to organizing events, scheduling, evaluations and compliance for medical students, residents and fellows.
DUTIES AND RESPONSIBILITIES

Liaison for WWAMI region Clerkship Coordinators and Preceptors, serving as main point of contact for preceptor ship and any education-related programs for med students.

Coordinate residency and fellowship recruiting including advising candidates on program requirements, managing candidate application materials and correspondence, scheduling interviews with candidates and faculty members, preparing travel documentation, and reimbursement requests.

Assist in preparation of accreditation review documentation.

Track conference attendance and evaluation for required training conferences.

Process Visa applications through Graduate Medical Education Office and International Student Office.

Maintain compliance documentation for trainees with multiple training sites including UW departments and off-campus hospitals.

Coordinate electronic distribution and retention of evaluations of trainees and programs as required by the program and the accreditation organization.

Coordinate scheduling of program meetings and events.

Assist residents and fellows in the preparation of travel documents; Process travel reimbursements;

Advise faculty, trainees, and interdepartmental and outside constituents about program policies and procedures.

Prepare narrative and/or statistical reports regarding program operations for program directors.

Represent program at interdepartmental meetings as assigned by the Education Manager.

Taking meeting minutes.

Maintain training and conference schedules for the use by trainees, faculty, and administrative staff.

Maintain confidential training records.

Respond to request for verification for former residents and fellows.

Maintain a knowledge base on the policies and procedures related to graduate medical education.

Provide cross-coverage for other members of the team as requested by the Education Manager.

Provide support for other projects as requested by the Education Manager Coordinate and report time and leave information in multiple computer systems for residents and fellows to School of Medicine Finance.

Assist and help maintain visiting residents and our new Post-Sophomore Fellowship.

Perform related duties as required.

Attend meetings as required.
MINIMUM REQUIREMENTS
High school graduation or equivalent AND two years of academic support or program support OR equivalent education/experience.
ADDITIONAL REQUIREMENTS

Experience coordinating events including conferences or large meetings.

Excellent written and oral communication skills.

Excellent office organizational skills under competing project deadlines in a fast-paced environment with attention to detail and quality of work.

Demonstrated experience working in a team environment with ability to work independently within supervisory guidelines.
DESIRED QUALIFICATIONS

Intermediate/advanced computer skills, especially Microsoft Office Suite; Excellent proactive problem solving skills; Experience with medical education programs, especially residency and/or fellowship graduate medical education program(s); BA/BS in related field or equivalent.

Experience with any or all of the following programs: ERAS, MedHub, and/or eValue.

Experience with medical education programs.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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