Program Financial Analyst (Project/Temporary)

Job Description

Program Financial Analyst (Project/Temporary)

Req #: 216077 Department: Institute for Learning & Brain Sciences (I-LABS) Appointing Department Web Address: https://ilabs.uw.edu/ Job Location: Seattle Campus Posting Date: 01/12/2023 Closing Info: Open Until Filled Salary: $6250 per month Other Compensation: Limited Recruitment: Other
Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received. The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.
The UW Institute for Learning & Brain Sciences (I-LABS) is an interdisciplinary research center dedicated to discovering the fundamental principles of human learning, with a special emphasis on early learning and brain development. I-LABS research advances our understanding of how, when, and why early learning occurs, with the goal of enhancing the lives of all children.
I-LABS is comprised of a vibrant team of 70+ people: faculty from many different departments across the University, postdocs, graduate and undergraduate students, plus research and core institute staff. Financially, I-LABS is a self-sustaining unit whose work is funded by a diverse portfolio of federal grants, foundation grants, philanthropic gifts, endowments, and RCR funds. We are located in the Portage Bay Building on the Seattle Campus.
I-LABS has an outstanding opportunity for a full-time Program Financial Analyst . The primary purpose of this position is to provide independent, executive level judgement and management for the 90+ budgets in our funding portfolio. This position reports to the Administrator and collaborates regularly with unit leadership. This position is responsible understanding the ‘big picture’ view of I-LABS funds, with the responsibility for budgeting and projecting finances to ensure smooth, continuous operation of the unit.
This position will ideally be well-rounded in general research administration knowledge and experience and will work closely with the Administrator on other finance-related duties such as pre- and post-award management, payroll, and procurement.
This is a one-year position, with the possibility for becoming permanent.
RESPONSIBILITIES:
Department Financial Budgeting (60%)
• Develop ongoing monthly budget reports showing budgetary status and financial projections to be used by co-Directors in long-range strategic planning, and decision-making that impacts allocation of funds and/or personnel;
• Ensure that budget spending is aligned with planned spending; advise co-Directors on remedial actions when spending deviates from planned expenditures;
• Prepare financial summaries for the executive leadership;
• Provide ad hoc budget analysis and trend reporting;
• With the upcoming UW Financial Transformation (July 2023), the person in this position will learn and initiate new procedures for reporting and forecasting unit finances.
• Act as point of contact to payroll personnel in other departments for I-LABS PIs budget distributions.
• Ensures personnel expenses are applied to the correct budgets across the department, including research and administrative components;
• Oversee and manage policies and procedures and ensure compliance for Cost Center financial operations and accounting;
• Collaborate with leadership (Directors, Assistant Director, Administrator) on the establishment and overhaul of financial systems and documentation necessary for sustainability;
• The incumbent will have responsibility for understanding and ensuring financial transactions are compliant with all University, State and research organizational rules of financial management.
• Monitor and reconcile monthly expenditures on unit budgets;
• Review and approve all purchasing within a scope determined by the Administrator; remain current on all University procurement and travel rules;
• Initiate check requests and reconcile transactions for unit Accounts Receivable (AR) and Payable (AP)
• Implement budget requests, transfers, and extensions;
• Act as backup for Administrator when necessary.
Payroll and Other Fiscal Duties (20%)
• Develop, implement and monitor policies and procedures to ensure payroll functions in collaboration with the Administrator and Assistant Director;
• Primary point of contact for execution of payroll and all aspects of payroll functionality;
• Oversee departmental payroll entries and distribution changes;
• Verify and approve all departmental payroll record; ensure eFECs and GCCRs are completed and filed according to campus policy.
• Monitor and reconcile monthly expenditures on unit budgets;
• Review and approve all purchasing within a scope determined by the Administrator; remain current on all University procurement and travel rules;
• Initiate check requests and reconcile transactions for unit Accounts Receivable (AR) and Payable (AP)
Grants and Contracts (10%)
Assist Administrator in preparation and submission of grant and contract proposals and RPPRs.
Procurement/Purchasing (5%)
• Review unit Procurement Card (ProCard) transactions; reconcile ProCard purchases including shipping expenses and CTA expenses;
• Process occasional purchase requests using appropriate eProcurement method via ARIBA or ProCard, ensuring compliance with all applicable policies and regulations.
Program Policy and Compliance (5%)
• Implement and monitor policies and procedures to ensure optimal financial operations and fiscal office functioning in collaboration with the Administrator and Assistant Director;
• Ensure departmental fiscal policies and procedures maintain compliance with all departmental, school, university, state and federal regulations; continuously maintain a current body of knowledge on all administration standards, regulations, and practices.
MINIMUM REQUIREMENTS:
• Bachelor’s Degree in Business, Finance, Accounting or similar field
• Two to three years of demonstrated experience at the University of Washington, including knowledge of UW financial systems, procedures, policies and offices.
ADDITIONAL REQUIREMENTS:
• Position requires demonstrated ability to work on large, complex projects in a deadline-driven environment. This position requires the ability to independently and efficiently complete detailed transactions and routine fiscal work when needed. Proven ability to communicate effectively with high-level academic personnel and ability to work with a broad range of people with tact and discretion is required. The successful candidate will be detail-oriented and a self-starter. Experience with federal and foundation grants and contracts is a plus. Intermediate expertise in Excel is highly desirable. Ability to work independently with excellent organizational, planning, time-management skills and initiative. Ability to function effectively as part of a team.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Application Process
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

COVID-19 VACCINATION REQUIREMENT

Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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