Job Description

Senior Manager, HR Operations

Job ID 23204 Type Regular Full-Time Location US-WA-Seattle

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

The Sr. HR Operations Manager oversees and manages the HR Operations, Compliance, and Immigrations teams.

Responsibilities

• This role will drive HR operational excellence and support optimal employee experience.
• Provide guidance to stakeholders at all levels on human resources policies, procedures, and regulatory requirements.
• Drive standardization, process improvement and automation to areas of oversight.
• Monitor regulatory changes and updates and implement or evolve any current practices to drive compliance; identify and communicate any exceptions or items of concern to HR leadership and lead the process of issue resolution.
• Implement process that ensure compliance for I-9 documentation and completion of other new hire tasks.
• Serve as the department representative for internal and external operational audits, develop corrective action plans and provide reporting to leadership.
• Maintain up-to-date knowledge and understanding of rules, regulations, and statutes in relation to I-9 compliance and HR reporting.
• Maintain discretion with regard to the handling of sensitive information and requests.
• Lead and guide the Immigration process, including non-immigrant visas (H1B work permits) and the permanent resident process.
• Develop and implement Workday self-service user guides in partnership with HRIS to support employee and managers.
• Ensure the timely completion of required regulatory reports including Affirmative Action, EEO1 and Vets 100.
• Manage vendor relationships.
• Manage the yearly budget process and ongoing expense processing.
• Guide additional programs including but not limited to unemployment claims, employment verifications and access/review of employee records.
• Special projects as assigned.

Qualifications

• Bachelor’s degree in human resources or business, or equivalent work experience.
• 5+ years of experience in an HR functional and/or operational role.
• 5+ years of people management experience.
• Strong customer/employee experience focus.
• Proven ability to handle confidential information professionally and discreetly.
• General knowledge of both federal and state employment laws.
• Exemplary verbal/written communication skills.
• Attention to detail, with the ability to prioritize.
• Time management skills.
• Comfortable with data and the ability to use it to create meaningful, understandable reports to include executive summaries and recommendations to stakeholders.
• Proven success managing projects, documenting the details, and owning the end result.
• Comfortable with ambiguity and fast paced change.
• Excellent critical thinking skills, judgement, and problem-solving skills.
• Workday experience preferred.

In addition to job duties at Fred Hutch, this position also requires access to Seattle Cancer Care Alliance, which requires COVID-19 vaccination without exceptions.
Accordingly, as a condition of employment for this Fred Hutch position, newly hired employees must provide proof of vaccination before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all candidates.

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