Research Operations Lead 1 (Research Coordinator, 75% Fte)

Job Description

RESEARCH OPERATIONS LEAD 1 (RESEARCH COORDINATOR, 75% FTE)

Req #: 196199 Department: BROTMAN BATY INSTITUTE Job Location: Health Sciences Center, Other Location Job Location Detail: Seattle Campus Posting Date: 11/23/2021 Closing Info: Open Until Filled Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Brotman Baty Institute for Precision Medicine (BBI) is a joint venture between the University of Washington (UW), the Fred Hutchinson Cancer Research Center and Seattle Children’s Hospital, made possible by a $50 million gift from the Brotman and Baty Families. The BBI offers a dynamic work environment with cutting-edge science and computational resources. The BBI developer team is a small, newly formed group committed to embracing best practices and using a breadth of technologies to support the BBI’s mission to deliver impactful results to research and public health.
PROJECT DESCRIPTION
The Brotman Baty Institute’s (BBI) mission is to accelerate both the basic sciences of precision medicine and the delivery of benefits to patients. The BBI is at the cutting edge of research into the current COVID-19 pandemic and other infectious and non-communicable diseases. In particular, the BBI plays a central role as part of the Greater Seattle Coronavirus Assessment Network (SCAN) study, a COVID-19 community testing partnership between University of Washington, Brotman Baty Institute, Fred Hutchinson Cancer Research Center, Seattle Children’s Hospital, and Public Health - Seattle King County. The BBI is looking to hire a Research Operations Lead I.
This is a part-time (0.75 FTE), professional, overtime-eligible position. All necessary training will be provided. Applicants without all desired qualifications are very welcome to apply.
POSITION PURPOSE
The purpose of this position is to lead the execution of a functional area within the BBI logistics team. BBI logistics functions support multiple, simultaneously operating studies, across multiple UW departments and BBI partner organizations, primarily focused on defining virologic and immunologic correlates of epidemiologic protection. Successful candidates for this position will assist and provide input on nearly every stage of study implementation, from conception/design to monitoring study spending and continuous improvement on behalf of study participants. Research Operations Leads will be in charge of the day-to-day and weekly production needs of the various studies the BBI supports. This may include testing, iterating and assembling test-collection materials to be used at collections sites, preparing study materials for shipment and coordinating with carriers or helping solve participant problems directly through our “Participant Communications” team, a centralized “customer service” type function. Most functional leads guide the work of a small team of undergraduate student employees supporting research and logistics operations in pursuit of achieving study aims.
JOB DUTIES
Study Design, Participant Contact, and Process Optimization (60%)

Improve existing processes and protocols to enroll participants in order to meet study objectives

Work in coordination with team members to execute clinical and research protocols; meet with team members to discuss study

Research protocol issues, determine root cause and implement action items

Coordinate or perform the safe and secure transportation of samples from collection site(s) to laboratory
Inventory Management (20%)

Maintain an up-to-date supply inventory and assist with study site set-up as necessary

Assist with procurement of needed supplies

Understand budget allocated to functional area for study activities

Monitor spending in functional area to ensure costs stay within budget

Responsible for daily, weekly and monthly quality
Data Analytics (10%)

Analyze data collected in the study to actively improve study protocols in order to achieve study aims

Maintain, update and improve tableau dashboards for internal and external stakeholders

Assist in the reporting and maintenance of linelist mechanisms for internal and external customers
Leadership (10%)

Help maintaining a safe working environment for onsite staff

Communicating study objectives, project updates and administrative requirements to team members

Represent the BBI logistics team to external stakeholders
Specific knowledge, skills and abilities required to perform the job satisfactorily include:

Knowledge of software applications, proficiency using MS Office (Outlook, Word, Excel & Access)

Ability to learn new software programs

Excellent problem-solving skills

Strong interpersonal skills

Good record keeping skills

Good organization skills, including attention to detail

Data collection, analysis and summary skills

Good written and communication skills

Able to read English and follow both verbal and written instructions
MINIMUM REQUIREMENTS

Bachelor’s Degree in a science, health, business, liberal arts, or related field

One year’s experience with either laboratory research or administrative support.
ADDITIONAL REQUIREMENTS

Excellent written and verbal communication skills

Proficient with Microsoft Office and Google Suite applications

Ability to prioritize tasks and maintain positive attitude in fast-paced settings

Highly organized and detail-oriented

Have a valid driver's license; able to drive to local testing sites.
DESIRED QUALIFICATIONS

Degree in Public Health or medicine-related field

Prior experience working on human subjects research studies

Prior experience managing hourly staff

Prior experience transporting samples between collection sites and laboratories

Familiarity with Microsoft Outlook and REDCap software

Knowledge of scientific discipline and applicable techniques and procedures used in a research lab

Knowledge of patient safety according to the assigned department
The University of Washington is an affirmative action, equal opportunity employer. Women, minorities, individuals with disabilities and covered veterans are encouraged to apply.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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