Budget/Fiscal Analyst

Job Description

BUDGET/FISCAL ANALYST

Req #: 186984 Department: EMERGENCY MEDICINE Job Location: Harborview Medical Center, UW Medical Center - Montlake Posting Date: 06/15/2021 Closing Info: Closes On 06/22/2021 Salary: $3,821.00 - $5,136.00/month Union Position: Yes Shift: First Shift As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.
The Department of Emergency Medicine has an outstanding opportunity for a Budget Fiscal Analyst to join their team . The Budget Fiscal Analyst is responsible for providing fiscal administrative support and analysis to the Department of Emergency Medicine faculty and staff. This position provides guidance to departmental leadership and the education and research program managers on policies and procedures related to the varied and complex financial activities of the department. The incumbent will take a lead role in the development of financial and fiscal policies; grants pre- and post- award management; preparing, analyzing and evaluating financial data; provide Workday data entry support and will make recommendations on appropriate actions in support of Emergency Medicine program plans and budgets.
Grants Pre- and Post- Award:

In partnership with the Finance and Research Administrator with the implementation of pre-award and post-award functions. Responsibilities include but not limited to: assist with preparation and submission of grant and contract proposals (new and renewal), progress reports, just-in-times, etc.; advance budget/budget extension requests; new award set-up (i.e creating new budget report, signature authority, etc.); prepare and submit invoices to sponsor; and review/distribute GCCRs.

Develop budgetary data analysis for inclusion in proposals; provide supporting documentation used in grant applications. Consult with investigators and collaborators regarding budget variables; confirm budgetary data using UW administrative systems.

Assure compliance with the University of Washington and funding agency's policies and procedures regarding pre- and post- award management. Develop systems and forms to assist personnel with compliance.

Monitor current and pending extramural support for inclusion in budget analyses, budget development, or proposals to funding agencies. Develop, modify and maintain multiple record keeping systems for varied and complex sources of funding.

Demonstrate a thorough understanding of related audit issues related to payroll, faculty effort, purchasing and budget reconciliation.

Work closely with principal investigators and program liaisons on project management, policy interpretation, timeline planning, and financial status reporting. Utilize knowledge of sponsored research regulations. Provide faculty with clear and customer-oriented services related to processes.
Fiscal Support:

Serve as a fiscal resource to assess and determine best mechanisms for acquisition of products/services to meet department needs Prepare/process travel expense vouchers utilizing eTravel electronic processing system.

Perform/manage department purchases utilizing available purchasing mechanisms (Procard, CTA, eProcurement, BPO, INV Non-PO Invoices, XR reimbursements, etc.)

Process expense reimbursements for faculty, staff and trainees including resident reimbursements in compliance with the UW Housestaff Collective Bargaining Agreement.

Analyze and conduct comparisons of actual performance with budgeted/planned objectives, research variances and identify potential corrective actions

Ensure accurate allocations and charges to proper budgets and object codes; ensure appropriate taxes are issued to purchases; perform Procard and CTA reconciliations – investigate/resolve any discrepancies as necessary.

Create and establish best practice reconciliation processes; reconcile monthly electronic budget reports following Department and University policies and procedures.

Organize and maintain relevant documentation for budget reconciliation.

Administer retroactive salary transfers within the University financial system.

In partnership with the Program Operations Analyst and Administrator, analyze payroll process and implement procedures to streamline processes and increase efficiencies

Provide other fiscal support including check deposits/cash or gift transmittals; research subject payments; review and closeout Open Balances and clear encumbrances in MyFD; records maintenance management; expense transfers and journal vouchers; etc.
Workday Support:

Co-manage the Department's shared Finance and Payroll emails with Program Operations Analyst.

Responsible for entering costing allocations for the department; including faculty, staff, fellows, and residents.

Responsible for Leave and Time Reporting for staff in the department; including enter/correct timesheets and leaves.

Conduct monthly/bi-monthly audits of leaves, costing allocations, appointment end dates, etc.

Oversee payroll earnings and actuals reporting, close, reconciliation, and analysis. This position is often asked to run reports in Workday.

Run weekly and monthly reporting for faculty and staff; coordinate with payroll and HR to ensure hourly appointments are terminated accordingly and work with finance and EM-HR to ensure faculty and staff reporting is kept up to date.

Coordinate with the EM Payroll Coordinator and EM-HR regarding all necessary information for new position requests, newly hired staff and faculty appointments, background checks, start dates and separations.

Assist with Workday entry for staff and faculty data changes including FTE changes, in-grade increases, CEGP requests, new position requests and employee extension requests.

Coordinate with administrative staff on equipment and key requests; work with administrative support staff to request, assign and monitor department equipment and key requests.

Manage equipment inventory and space inventory (GeoSims) for the department.

Provide minimal scheduling assistance to the finance manager.

Perform other duties and projects as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here.
REQUIREMENTS

A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience.
Additional Requirements:

Experience in preparing and submitting grant proposals; pre- and post- award.

Proven accuracy and attention to detail.

Able to quickly analyze and prioritize multiple competing demands, work well under pressure and meet deadlines.

Flexible in the face of changing priorities.

Excellent written and oral communication skills.

Self-motivated and able to work independently, as well as collaboratively.

Excellent office computer skills to include MS Word, Excel, and willingness to learn other applications/programs as necessary.

Strong interpersonal skills.

Strong orientation toward providing excellent customer service.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED

Familiarity and understanding of University of Washington fiscal policies and procedures.

Working knowledge of UW applications to include Workday, MyFD, SAGE, Grant Tracker, Ariba Suite, BI Portal, etc.
CONDITIONS OF EMPLOYMENT
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Apply for this job