Executive Assistant, Communications

Job Description

Spotify is seeking an Executive Assistant to support our two Global Co-Heads of Communications. This role is a balancing act: managing the day-to-day tasks of any phenomenal EA — leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to adjacent work like handling sensitive information, building relationships with key members of the organization, taking on special projects, and proactively solving problems large and small. This is a highly visible position with exposure to key internal and external stakeholders.

What You'll Do

• Extensive meeting and calendar management ensuring the cadence aligns with overall goals and objectives for the team and company. This includes working cross-functionally with other business areas within Spotify, managing appointments with external partners and third parties, and organizing calendars to appropriately reflect priorities.
• Coordinate meeting schedules and lines of communication between various partners and global teams across all time zones
• Effectively track, package and communicate priority projects and to-dos, acting as an important escalation point for the team
• Support meeting management (such as: preparing materials and agendas, keeping notes and, managing next steps as needed)
• Perform comprehensive email management (such as: prioritizing and drafting email correspondence, managing follow ups, reviewing timelines and deadlines)
• Support coordination of team meetings, offsites/events, trainings, and celebrations (workshops, team happy hours, etc.)
• Schedule and handle business travel arrangements, including flight/hotel/car service bookings and compiling detailed itineraries
• Manage all expense reporting, plus review and approve travel and business expenses for others on the team according to internal policies.
• Manage other special projects and workflows as needed.
• Serve as a representation of Spotify for the outside world. This means drafting correspondence, welcoming guests to our office, and generally representing Spotify thoughtfully.

Who You Are

• Bachelor’s degree or equivalent experience
• 5+ years of experience supporting senior executives
• A loyal, discreet, responsible, calm under pressure and confident partner who is readily available and flexible with their work schedule
• Ability to keep track of many tasks, connect dots across workstreams without letting anything fall through the cracks
• Flexibility and strength in working with and coordinating with others
• Capacity for discretion and sensitivity when handling confidential materials and topics
• Outstanding verbal, interpersonal, and written communication skills with strong recall and attention to detail
• Excellent time management skills and ability to prioritize
• Ability to give, receive, and implement feedback
• Proactive and comfortable taking initiative
• Pride in your work and ownership over projects that you lead
• High proficiency in the Google Suite (especially Google Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies; Experience in Concur T&E and Slack
• An enthusiasm for a fast paced work environment is a MAJOR plus!

Where You'll Be

• This role is based in New York, New York
• We offer you the flexibility to work where you work best! There will be some in person meetings, but still allows for flexibility to work from home. We ask that you come in 3 times per week.

The United States base range for this position is $92,933-$132,762, plus equity. The benefits available for this position include health insurance, six month paid parental leave, 401(k) retirement plan, 23 paid days off, 13 paid flexible holidays. Apply for this job