Project Management Associate, Neuroscience Business Operations

Job Description

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Job Description

Are you looking for a patient-focused, innovation-driven company that will inspire you and empower you to shine? Join us as a Project Management Associate, Neuroscience Business Operations in our Cambridge, MA office.

At Takeda, we are transforming the pharmaceutical industry through our R&D-driven market leadership and being a values-led company. To do this, we empower our people to realize their potential through life-changing work. Certified as a Global Top Employer, we offer stimulating careers, encourage innovation, and strive for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our global teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Here, you will be a vital contributor to our inspiring, bold mission.

POSITION OBJECTIVES:

The Project Manager Associate, TAU Business Operations will support the Therapeutic Area Unit (TAU) to manage and report on strategic business initiatives and activities critical to the efficient operations of the TAU.

Specific duties include:

• Management of the processing of Health Care Provider & other consulting engagements, confidentiality disclosure agreements, Data Monitoring Committees & other advisory meetings, corporate sponsorships, and medical educational grants.
• Logistical/event support for specific NS TA forums & events
• General operational support for NS TAU Administration and Infrastructure

POSITION ACCOUNTABILITIES:

NS TA Administration and Infrastructure:

• Provides project management support for TAU-level general infrastructure and business operations projects/initiatives that may include:
• Tracking and monitoring compliance performance as related to non-GXP, GXP training requirements
• Providing general project management support for TAU Leadership Team members, including but not limited to goals reporting, DE&I initiatives, resource management/budget category tracking; contributing to maintaining onboarding presentation materials and participanting to new hire orientation process
• NS TAU Business Operations subject matter expert for Takeda systems and infrastructure, including but not limited to, PO creation & management systems, contracting systems, financial tracking systems, KPI tracking systems, etc.

NS Grants and Sponsorships

• Tactical execution of NS TAU Grants & Sponsorship Strategy/Plan in partnership with NS TAU Business Operations, provide routine reporting on associated budget category expenditures
  • Liaises with Ethics and Compliance to obtain appropriate approvals
  • Works with Legal to ensure appropriate agreements are drafted, negotiated and executed
  • Submits Purchase Order requisitions in accounts payable system and trouble-shoots any payment issues with Procurement
  • Tracks all planned and completed TAU sponsorships, grants and relevant advisory meetings and serves as liaison with Finance department, as required.
  • Contributes to development of NS TAU-sponsored communications (announcements, milestones/accomplishments, etc)
  • Collaborates with Medical Affairs colleagues where applicable.

NS TA Forums & Events

• Provide meeting/activity planning and execution support related to designated TAU-sponsored events and programs according to TA strategy and budget
• May provide logistics and A/V support for other NS TA Forums & events on an as needed basis (i.e. Townhalls), coordinate minute archiving and distribution

Contracting activities and consulting engagements:

• Manage the contracts process for the TAU, interfacing directly with Ethics & Compliance, Procurement, Legal, and Finance, including processing, tracking and archiving in all appropriate systems according to local procedures and policies
• May provide operational meeting planning support for Advisory Boards and Data Monitoring Committees, as required
• Serves as a liaison for Contracts, Legal, Compliance and independently resolves routine contractual issues within consulting agreements and service agreements
• Manages transparency reporting reconciliation activities in accordance with U.S. Sunshine Act and/or local regulations

EDUCATION, BEHAVIORAL COMPETENCIES AND SKILLS:

• Bachelor’s degree in business or communications or science related background with experience in business related or event planning activities/support
• 1-3 years’ experience in the business related or event planning related support or biotechnology/pharmaceutical industry experience
• Strong problem-solving and project management skills with a proven ability to manage multiple projects and prioritize appropriately
• Excellent written and verbal communication skills with a proven track record collaborating with others to achieve goals
• Ability to proactively identify business problems/ risks/issues and facilitate issue resolution and risk mitigation, and triage appropriately
• Team-oriented, with effective and efficient mindset
• Self-starter with ability to learn and adapt to new environments/changes in environment
• Demonstrated proficiency with PowerPoint, Excel & Word required, Microsoft Project experience is a plus; ability to learn new software/technical systems and trouble-shoot minor issues
• Knowledge of Healthcare Compliance, including U.S. Federal Sunshine Act, a plus.

This position is currently classified as “ hybrid” in accordance with Takeda’s Hybrid and Remote Work policy.

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Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:

USA - MA - Cambridge - Kendall Square - 500

U.S. Base Salary Range:

$70,000.00 - $110,000.00

The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term and/ or long-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

USA - MA - Cambridge - Kendall Square - 500

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

YesIt is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.