Program Coordinator

Job Description

PROGRAM COORDINATOR

Req #: 247074 Department: HARBORVIEW PEDIATRIC CLINIC Job Location: Harborview Medical Center Posting Date: 06/24/2025 Closing Info: Closes On 07/01/2025 Salary: $3,861 - $5,521 per month Other Compensation: Union Position: Yes Limited Recruitment: Open to UW Employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply. Shift: First Shift Benefits: As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. HARBORVIEW- PEDIATRIC CLINIC has an outstanding opportunity for a Program Coordinator.
WORK SCHEDULE

Full-time, 100% FTE (40 hours per week)

Monday -Friday 730am-400pm

Day Shift

Hybrid position two remote days
POSITION HIGHLIGHTS

Conveniently located near public transportation

Make a difference for the patients and employees we serve

Opportunity to provide career growth
DEPARTMENT DESCRIPTION
The Pediatric Clinic at Harborview offers a wide range of services including primary care, well-child visits and developmental screenings, breastfeeding support, confidential teen services, and mental health services. Same-day appointments are available for sick kids, and an after-hours nurse phone line is available when you need immediate care assistance. Many of our services are available via telehealth (video visits) to save you time and reduce the need to bring your child into the clinic.
The Pediatric Clinic at Harborview was named the first Center of Excellence in Foster Care in Washington. Our pediatric team provides trauma informed care and ensures timely access to care for children in foster and kinship care, in coordination with Apple Health Core Connections and Department of Children, Youth & Families (DCYF).
RESPONSIBILITIES

Triage medical information in a specific medical or surgical specialty

Schedule post-surgery diagnostic procedures and follow-up patient appointments

Act as a liaison between patients, consulting physician, referring physician, or outside agency to coordinate patient appointments, admission, or surgery. Will coordinate the exchange of information either written or verbally before and after patients are seen

Coordinate anesthesia

Obtain all necessary medical records, diagnostic studies, pathology items, etc., that are needed for patient care

Assist in scheduling new patient appointments by triaging to appropriate department and physician

Enter appointment information in online appointment system

Coordinate pre-admission tests and procedures

Schedule and ensure pre-anesthesia works-ups are completed

Coordinate the direct transfer of patients from outside hospitals to UWMC with physicians, medical staff, and Admitting
QUALIFICATIONS

Bachelor's Degree in a medically related or public relations field

Two years of experience in a tertiary patient care setting involving interaction with a variety of medical services, contact with patients and families, interaction with physicians, and proficiency in medical terminology
OR

An equivalent combination of education/experience
ABOUT HARBORVIEW MEDICAL CENTER
As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.
Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.
ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Find your place at Washington’s only integrated health system devoted to improving the health of all people. Join our mission to make life healthier for everyone in our community.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Open to UW Employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.