Senior Executive Assistant - A05 - Frankfurt

Job Description

Title: Senior Executive Assistant

Business: Investment Banking Coverage

Division: IB - Client Coverage

Officer Title: Officer

C-Grade: A05

Location: Frankfurt

Legal Entity: 02937 Citigroup Global Markets Europe AG

Role posed until: 22nd May 2025

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:

• Directly supports bankers and generally supports an entire department
• Manages day to day calendar(s) of bankers and senior management
• Coordinates all aspects of banker appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Citi`s Travel and Entertainment Expense systems
• Orders supplies and process invoices through Citi`s payment systems
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

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