Research Coordinator 7

Job Description

Research Coordinator 7

Req #: 245766 Department: SURGERY Job Location: Harborview Medical Center Posting Date: 05/02/2025 Closing Info: Closes On 05/09/2025 Salary: $5,000 - $6,500 per month Other Compensation: Limited Recruitment: Open to Department employees only
If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply. Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The UW School of Medicine’s Department of Surgery has an exciting opportunity for a Research Coordinator 7 (RC 7) role.
POSITION PURPOSE
The RC 7 serves as contact with study participants; explain purpose of research study and protocols; answer participants'/family’s questions regarding study protocol; screen prospective participants; extract medical information from clinical records of research participants; review and explain consent forms, questionnaires, and surveys with prospective subjects; development of databases required for research data and analysis.
An essential component of this position is hiring and supervising research study staff. In this position, the RC 7 interviews, hires, trains, and supervises new research study assistants and research study coordinators.
The RC 7 assigns duties and maintains training for all research assistant personnel. Responsible for scheduling research assistants to cover shifts required for subject enrollment. The position will also be responsible for written instructions for laboratory test procedures.
This is a 1.0 FTE and reports to the research nurse supervisor of the trauma clinical studies, with highly matrixed relationships to the principal investigators (PIs) and other research personnel (RSEs, etc.) of the studies.
Our Mission and How This Position Contributes to the Department and the University:
The Adult and Pediatric Trauma Center at Harborview Medical Center provides the highest level of comprehensive care for major injuries. The Division of Trauma, Burn, and Critical Care Surgery is based at Harborview Medical Center. The only Level 1 (regional) Trauma Center serving Washington, Alaska, Montana, and Idaho, this clinical arm of Harborview - known as Harborview's Level I Adult & Pediatric Trauma Center - cares for emergency surgical and trauma patients and is closely linked to the Harborview Injury Prevention and Research Center. Working closely with the Plastic Surgery division, Trauma, Burn, and Critical Care Surgery provides highly skilled, emergency, and rehabilitative burn care for victims in the four-state region. By cooperative agreement with Children's Hospital, Harborview is also the region's only Level 1 Pediatric Trauma Center.
The Department of Surgery is a large department within the School of Medicine, with surgeons practicing at all our locations and in eight surgical subspecialties. The UW Department of Surgery is guided by our mission of providing compassionate and high-quality patient care, training future generations of surgical leaders, and conducting research in a collegial environment which embraces diversity and promotes inclusiveness.
This position contributes by supporting and maintaining the vast portfolios of research within the Department of Surgery.
Our Commitment to Equity, Diversity, and Inclusion (EDI):
The Department of Surgery strives to dismantle systemic racism, eliminate healthcare disparities, and promote health equity in our work. Racism and intolerance have no place in our community. We celebrate our multitude of intersecting identities and commit to the ongoing effort of creating an inclusive and supportive workplace climate.
All staff in the Department of Surgery are asked to demonstrate and develop the following core competencies:
• Quality Focus: strives to deliver the best possible service and results, and continuously seeks opportunities for improvement.
• Key attributes: accuracy, customer service, continuous improvement, problem solving, and self-development
• Planning & Organization: completes work in a timely, efficient, and resourceful manner
• Key attributes: priority setting, efficiency, resourcefulness, adaptability and flexibility, organizational awareness, and initiative
• Teamwork & Relationship Building: builds and fosters positive working relationships with others to achieve shared objectives.
• Key attributes: collaboration, communication, emotional intelligence, recognition, and accountability, and integrity
• Equity, Diversity, and Inclusion: values and honors diverse experiences and perspectives, strives to create welcoming and respectful work environments including dismantling structures of oppression, promotes and contributes to a culture of access, opportunity, and justice.
• Key attributes: respect, cultural humility, inclusiveness, advocacy, and commitment
DUTIES AND RESPONSIBILITIES
Primary Duties are:
• Direct conduct of research studies involving human subjects = 40%
• Supervision and training of research study assistants/research study coordinators = 40%
• Oversee research data management and analysis = 20%
MINIMUM REQUIREMENTS
• Bachelor’s degree in a scientific or healthcare-related field
Experience:
• Two years’ relevant research experience with at least one year of supervisory experience
ADDITIONAL REQUIREMENTS
• Progressive responsibility in research coordination, including experience recruiting, consenting, and surveying study participants both in-person and by phone
• Practical knowledge of human subjects’ regulations, protections, and ethics
• Proficient with Epic Hyperspace for study eligibility screening, patient enrollment, and study calendar association
• Experience with research data management (understanding of data security protocols and quality assurance)
• Demonstrated ability to adapt to and work collaboratively with people with diverse backgrounds, perspectives, and roles within an organization
• Excellent verbal, written, and interpersonal communication skills.
• Excellent problem-solving skills, strong detail orientation, and ability to adeptly manage multiple priorities
• Able to work with limited direction/supervision
• Significant understanding of medical terminology
• Experience using tracking systems to communicate progress and organize tasks
• Proficiency in Microsoft Office applications and adeptness at learning new software
• Proficiency in CTMS OnCore system for patient study association, visit tracking, and billing activities
DESIRED QUALIFICATIONS
• Experience in industry-sponsored research in a medical setting
• Training and/or knowledge in ethical conduct of research with human subjects and IRB requirements
• Demonstrated diplomacy with physicians, colleagues, families, and patients
• Prior experience with enrollment, consent forms and policy/procedures for clinical trials
• Ability to work with a diverse group of people
CONDITIONS OF EMPLOYMENT
• Occasional irregular hours are required to complete job duties
• This is a primarily onsite position; remote work is only occasionally possible
• This is an essential position
• The Research Coordinator will maintain open and timely communication between study and clinical teams via a secure messaging application (Microsoft Teams)
Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. Candidates of non-traditional educational or experiential backgrounds are invited to apply. Please address applicability of education and experience in your resume.
We hope you will apply and please learn more about our department, values, and core competencies at https://uwsurgery.org/about/staff/ .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Open to Department employees only If you are a UW employee and would like to be considered for this position, please login to your UW employee profile to apply.