Experienced Executive Office Administrator (Global Real Estate and Facilities)

Job Description

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

We are seeking an experienced Executive Office Administrator (Level C) to join our Global Real Estate and Facilities organization. The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners. This position is available in the following work locations: North Charleston, SC; Seattle, WA; Ridley Park, PA; Mesa, AZ; or Hazelwood, MO.

This role involves managing multiple tasks while maintaining focus and a high level of accuracy as well as being a positive leader to others on the team. You will use effective skills within Microsoft Office (Excel, PowerPoint, Outlook, Word).

Position Responsibilities:

• Prioritizes, manages and schedules executives’ calendars and availability for efficient use of time
• Coordinates and processes domestic/international business travel arrangements for 3 - 4 executives
• Monitors travelers' logistics, generates expense reports, assists in reconciling corporate credit card charges; ensures timely/accurate reimbursement
• Plans and implements logistics for executive level internal and external events
• Tracks and maintains information relative to department and business operations
• Creates, edits and maintains electronic and written communications
• Verbally communicates a wide variety of information to multiple audiences and conveys a positive attitude to all those within the organization
• Coordinates with appropriate focals to support the acquisition and maintenance of resources; o rders and maintains office supplies
• Tracks and maintains designated conference room schedules for availability and efficient use of resources
• Advises and provides virtual OA support for several locations across the country
• Works under limited supervision

This position is hybrid. This means that the selected candidate will be required to perform some work onsite at one of the listed work locations. This is at the hiring team’s discretion and could potentially change in the future.

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience managing executive schedules and calendars using Microsoft Outlook
• 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
• 3+ years of experience with MS Word, Excel, Outlook, and PowerPoint
• Experience coordinating/processing business travel arrangements using Concur or a similar travel & expense management program; generating expense reports for business travel & reconciling corporate credit card charges

Preferred Qualifications (Desired Skills/Experience):

• Extensive customer service skills
• Effective professional written and verbal communication skills
• 3+ years of experience managing executive schedules and calendars across multiple time zones
• 3+ years of experience partnering with executives to align with operating rhythm/cadence for executive leadership teams
• 3+ years of experience managing and organizing multiple deliverables and deadlines with minimal direction
• Team player, experience working in a collaborative environment

Drug Free Workplace:

Boeing is a Drug Free Workplace (DFW) where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary Pay Range: $51,600 - $81,650

Applications for this position will be accepted until May. 10, 2025

Relocation

Relocation assistance is not a negotiable benefit for this position.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for 1st shift

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.