Research Coordinator

Job Description

RESEARCH COORDINATOR

Req #: 245312 Department: EMERGENCY MEDICINE Job Location: Harborview Medical Center Job Location Detail: Hybrid Eligible Posting Date: 04/29/2025 Closing Info: Closes On 05/06/2025 Salary: $5,644 - $8,678 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Emergency Medicine has an outstanding opportunity for a Research Coordinator to serve as a project manager for a number of clinical trials. The appointee will apply scientific knowledge gained through a Bachelor's degree or equivalent experience to coordinate research projects under the guidance of a single Principal Investigator and the Research Operations Manager.
Reporting to Emergency Medicine's Research Operations Manager, the Project Manager will assist with the day-to-day administration of multiple current, new and ongoing studies, which includes screening patients for eligibility, consenting patients to participate, assisting with study protocols, blood processing, data collection and abstraction, and directing the work of other research staff, providing unique patient level experience in the Emergency Department. This role provides a unique opportunity for individuals interested in the medical sciences to expand their experience in the field of Emergency Medicine and clinical trials project management. This position will require the appointee to interact extensively with HMC and UWMC Emergency Department staff, including physicians and nurses.
DUTIES AND RESPONSIBILITIES
Research Activities - 60%

With guidance from the PIs and Research Operation Manager, implement research project procedures that meet research objectives and ensure compliance with all aspects of institutional and federal regulations. This position will be responsible for all aspects of multiple (10+) clinical trials, including patient recruitment and management, study data collection and management, and study administration.

Facilitate research study planning and milestone oversight to ensure successful project execution.

Design, develop, and implement routine study operations reports, including monthly progress and recruitment reports.

Track and manage sponsor reports according to guidelines, drafting necessary documents and progress report materials.

Collaborate with investigators and research teams, developing training plans and monitoring enrollment.

Participate in research process improvement activities.

Complete and manage human subjects' regulatory applications for assigned studies.

Coordinate and evaluate the collection of research tools and develop and oversee data collection methods.

Perform data quality assurance and monitoring across multiple research sites.

Participate in the formulation of research data analysis plans and assist in writing technical reports and manuscripts.

Perform other duties as assigned/required.
Project Administration – 30%

Manage multiple projects simultaneously; routinely work under specific timelines or deadlines, with specific timelines or to meet deadlines, and often may require a high degree of prioritization and adaptability.

Liaise between investigators, study staff, participant sites, and funders to communicate research objectives and priorities.

Demonstrate understanding in research fiscal management and assist with managing project budgets.

Under direct supervision of the PI, assist in the coordination of the development, writing, and submission of funding proposals.

Perform other duties as assigned/required.
Training and Supervision – 10%

Train and oversee research staff on data collection and quality.

Design and deliver research training and conduct quality assurance monitoring.

Create strong morale and spirit on teams, clearly assigning responsibilities and monitoring progress.

Foster collaboration among staff and establish a cohesive environment for sharing ideas and needs.

Motivate team members and empower them to contribute to project success.

Perform other duties as assigned/required.
MINIMUM REQUIREMENTS

Bachelor's Degree in health sciences, public health, or a related field.

Minimum 2 years' experience coordinating/managing human subjects research projects in an academic or healthcare-related setting.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS

Demonstrated expertise managing large and/or multiple research projects with progressive responsibility in project management.

Knowledge of funding agency requirements, human subjects' boards, and regulatory compliance.

Proficiency in Microsoft Office and ability to learn new software programs.

Excellent problem-solving skills and strong detail orientation.

Exceptional verbal and written communication skills, including public speaking and presentation skills.

Excellent interpersonal relationship skills and history of success in interacting with diverse individuals.

Proficiency in English is required for this role to ensure effective communication with team members, stakeholders, and clients.
DESIRED QUALIFICATIONS

Master's degree (MPH or other relevant master's program).

5+ years of experience with human subjects' research coordination.

Research administration experience, including post-award fiscal experience.

Multi-site project management experience.

Broad understanding of hospital systems and embedding research projects within healthcare settings.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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