Administrative Assistant 3 (Ne S Seiu 925 Non Supv)

Job Description

Administrative Assistant 3 (NE S SEIU 925 Non Supv)

Req #: 244673 Department: UROLOGY Job Location: Seattle Campus Posting Date: 03/31/2025 Closing Info: Closes On 04/07/2025 Salary: $3,664 - $4,882 per month Other Compensation: Union Position: Yes Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Urology has an outstanding opportunity for an Administrative Assistant 3 (NE S SEIU 925 Non Supv).
DUTIES AND RESPONSIBILITIES

Enter data into relational databases using FileMaker Pro, Excel, and Prism (a statistics program). Enter data for Accession lab tests using the Sunquest Lab Med system.

Answer telephones; resolve problems and respond to inquiries regarding basic clinical laboratory procedures and services; receive and refer visitors; interact with medical staff.

Establish and maintain complex electronic or manual file systems or data base files;

Devise, evaluate and revise forms for internal use;

Assist in the preparation, compilation, and coordination of reports and records such as financial, payroll, purchasing, inventory, personnel, scheduling, registration and testing;

Compose office correspondence such as transmittals and responses to frequent requests for information;

Compile and keyboard/type material such as financial statements, manuscripts, schedules, test materials, and technical and statistical reports requiring specialized knowledge and judgment in selection and treatment of data and format;

Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and data base files, uploading/downloading and creating footnotes and outlines; use spreadsheet and data base software to develop and maintain records; use basic statistical software packages and simple computer inquiry programming, use graphics software and recommend appropriate display of information;

Proofread material, correcting for sentence structure, spelling, grammar and punctuation;

Perform electronic mail tasks;

Use basic arithmetic to perform computations such as determining laboratory supply costs, patient fees;

Order, receive and maintain inventory;

May serve as primary clerical support for a unit or department;

May direct the work of others;

Perform the duties of Office Assistant II;

Perform related duties as required.
MINIMUM REQUIREMENTS
High school graduation or equivalent AND two years of applicable clerical experience OR equivalent education/experience.
ADDITIONAL REQUIREMENTS
Experience with the following:

scheduling patients for a clinical laboratory

using EPIC patient health information (PHI) software

accessioning patient results in SunQuest

using ARIBA

maintaining confidentiality of PHI and compliance with HIPAA
CONDITIONS OF EMPLOYMENT
Maintain confidentiality of patient records at all times and any required certifications.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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