Executive Assistant

Job Description

EXECUTIVE ASSISTANT

Req #: 243208 Department: PATIENT CARE SERVICES - CRITICAL CARE AND ICU Job Location: Harborview Medical Center Posting Date: 02/06/2025 Closing Info: Open Until Filled Salary: $5,126 to $6,750 per month Other Compensation: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. Shift: First Shift Harborview Medical Center – Patient Care Services - Critical Care and ICUs has an outstanding opportunity for an Executive Assistant to the Patient Care Services Administrators
Work Schedule

100% FTE (40 hours per week)

DAYS [ON SITE]
POSITION HIGHLIGHTS

Provide direct, high-level complex executive assistance and serve as the principal communication liaison to the Patient Care Services Administrators

The Executive Assistant has high visibility throughout UW Medicine
DEPARTMENT DESCRIPTION
Harborview Medical Center – Patient Care Services – Critical Care and ICUs
PRIMARY JOB RESPONSIBILITIES

Provides complex scheduling of meetings

Maintains calendars

Takes effective meeting minutes

Develops and implements communication strategies supporting the needs of

Demonstrates strong working knowledge of the Administrators’ operational areas of responsibility.

Organizes, monitors and processes highly sensitive and confidential materials related to key institutional priorities and information while maintaining a high level of discretion and professionalism.

Promotes and contributes to communication and teambuilding
REQUIRED QUALIFICATIONS

Bachelor's degree in Business Administration, Communications, Healthcare Administration, or related field AND five years of progressively responsible administrative support experience to include overseeing and executing office operations, and project management experience in a large, complex organization.

At least one year of experience as an executive assistant to include complex project scheduling experience

Demonstrated professional level written and verbal communication skills.

Experience working effectively with senior administrators and professionals, including sensitivity to handling confidential information and urgent matters in a thoroughly professional and timely manner

Demonstrated effective and professional communication style

Sophisticated project management experience, independent decision making, sensitivity to the needs of the Administrators’ constituents, organization and follow through so that every commitment gets handled appropriately, the ability to effectively triage messages and other pressing issues – all while meeting project deadlines and maintaining professionalism

Ability to manage complex time-sensitive scheduling needs related to Harborview’s pillar goals and regulatory requirements

Proficient in the use of office technologies such as Word, Excel, PowerPoint with a technological aptitude for learning additional software used in the office of the Administrators

Ability to quickly learn and apply administrative policies and procedures.

Demonstrated strong customer service orientation with exceptional interpersonal communication skills, effectively engaging with diverse populations

An equivalent combination of education and experience may substitute for stated requirements
ABOUT HARBORVIEW MEDICAL CENTER
As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.
Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.
Challenge. Collaboration. Compassion. Become part of our team. Join our mission to make life healthier for everyone in our community
ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER
UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team. Join our mission to make life healthier for everyone in our community.
Challenge. Collaboration. Compassion. Become part of our team. Join our mission to make life healthier for everyone in our community

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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