Academic Advisor

Job Description

ACADEMIC ADVISOR

Req #: 240679 Department: ACADEMIC AFFAIRS Job Location: Bothell Campus Job Location Detail: This position allows up to three remote workdays per week but requires at least two days on-site Posting Date: 11/05/2024 Closing Info: Open Until Filled Salary: $5,578 - $6,008 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. Although open until filled, priority application date is November 12, 2024.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Academic Affairs has an outstanding opportunity for an Academic Advisor to join their team.
The Academic Advisor I position is responsible for providing academic advising to a diverse population of undergraduate students at UW Bothell. In this position, the advisor counsels students on academic policies, course planning, and application requirements for many majors at UW Bothell. The position is also responsible for assisting students in making identity conscious and values based informed decisions concerning personal, educational, and professional goals. This includes guiding and motivating students to identify and overcome obstacles that may be impeding academic success. The Academic Advisor I joins a team of advisors who each carry a specific caseload, and will be integrated into a community of advisors throughout the University of Washington Bothell to stay informed of institutional policies and standards of practice. The advisor must maintain positive working relationships with a wide range of students, faculty, and staff to ensure effective communication and address student and institutional trends as they emerge. Communication with the University Registrar and Admissions offices is necessary to update, review, and submit Degree Audit, transcript, and graduation records. This position also requires the advisor to support school-based efforts to retain and engage students.
DUTIES AND RESPONSIBILITIES
Academic Advising (100%)

Work independently to manage a caseload of students' records to ensure their requirements for admission to an undergraduate major and to graduation are completed in a timely manner.

Advise students on matters of general curriculum, course and degree requirements, transfer credit evaluation, major choice, and graduation.

Recommend appropriate academic course loads and course selections, and assist students with developing an educational plan of academic courses to achieve their intended educational and career goals.

Encourage students to make informed academic decisions with use of advising tools including but not limited to Degree Maps, Degree Audit Records, MyUW resources, and Academic Catalog information.

Analyze, interpret, and explain student data, transcripts, and placement results, as well as university policy and procedures.

Update information for student academic files as needed, and conduct regular academic audits on select students.

Advise students about procedures for petitions, academic warning and probation, and graduation.

Support students' registration concerns and assist with enrollment management.

Maintain confidentiality due to nature of interactions with students, faculty, and other academic personnel.

Make appropriate referrals to departments and other college resources.

Support new student orientation and new student program activities where advising is concerned, providing information about different programs and options to new students and their families.

Develop strong working relationships with faculty and staff across campus, and actively collaborate with campus-wide departments for advising, student life, student housing, and career services.

Participate as an active member of the university academic advising community and maintain compliance with advising standards, mandatory advisor trainings, engage in available and approved professional development opportunities as recommended.

Remain current with student development theories, University of Washington Bothell major and graduation requirements, and with international, national, and statewide higher education trends and student needs through research and professional advisor networks.

Serve in a leadership capacity to various committees and groups, including advising policy groups, school committees, and DEI efforts.

Other duties as assigned.
MINIMUM REQUIREMENTS

Bachelor's degree in liberal arts, humanities, social sciences, science major, or related field.

Foundational background in student services, with a minimum of two to three years’ experience in advising, counseling, mentoring, or academic coaching at the college or university level.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS

Demonstrated ability to form productive working relationships with students, faculty, and staff from diverse backgrounds, with an eye towards equity, inclusion, and social justice.

Demonstrated commitment to providing excellent student services in a climate of multicultural understanding and appreciation.

Exceptional interpersonal skills, including the ability to listen actively, empathize, and provide reflective feedback.

Demonstrated ability to maintain a consistently positive and objective approach to student service.

Demonstrated commitment to excellent customer service and effective communication skills.

Proficiency with computer programs including Microsoft Outlook, Word, Powerpoint, Excel, and various web applications.

Demonstrated organizational skills, including attention to detail and documentation, ability to identify and resolve problems in a timely manner, ability to gather and analyze information skillfully, and comfort and efficacy in a fast-paced and collaborative environment.

Demonstrated collaboration skills, including a learning mindset open to new approaches and ideas, ability use reason when dealing with emotional topics, and be thorough in communication and documentation
DESIRED REQUIREMENTS

An understanding of student development and its impact on advising;

Experience with and appreciation of an intrusive and appreciative approach to advising.

Experience working with students from diverse cultural and socio-economic backgrounds.
CONDITIONS OF EMPLOYMENT

This is a hybrid position, with access to an office space suitable for student advising meetings; adjacent to other members of the advising team.

The scheduled hours for this position align with the open office hours of the advising center, generally 8am to 5pm. This position requires infrequent evening and weekend work for campus events.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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