Business Asset Accountant

Job Description

BUSINESS ASSET ACCOUNTANT

Req #: 240666 Department: FINANCE, PLANNING, AND BUDGETING Job Location: Seattle Campus Posting Date: 11/04/2024 Closing Info: Closes On 11/25/2024 Salary: $6,667 - $7,500 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
We will begin screening completed application materials upon receipt through the close date. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state, and around the world. UW employees bring their energy, creative problem-solving skills to their work and are dedicated to building stronger minds and a healthier world. UW is Committed to attracting and retaining a diverse staff, your experiences, perspectives, and unique identities will be honored at the University of Washington. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. Finance, Planning, and Budgeting (FPB) encompasses the major central financial, planning, and budgeting functions for the University of Washington, including:
• Finance & Budget Strategy
• Institutional Data & Analysis
• Policy, Planning & State Operations
• University Business Services
The Equipment Inventory Office (EIO) Business Asset Accountant , reports to the Equipment Inventory Office Manager. This role is responsible for timely and accurate preparation of accounting, reporting, and analysis of fixed assets for the University. This includes various aspects of the capital asset lifecycle, such as proper accounting for the acquisition, depreciation, and disposal of capital equipment, projects, and intangible assets. Additionally, this position uses multiple systems for problem-solving, analysis, inventory, reconciliation, and interaction with auditors. The EIO Business Asset Accountant is an expert on GAAP & GASB policies on asset accounting and compliance with grant-funded asset tracking and accounting. This role is heavily involved in organization-wide asset processes, policy changes, and acts as a compliance officer for the campus to advise departments on operating in compliance with asset accounting for federal, agency grants, and state requirements. The Business Asset Accountant will be responsible for the analytical work underlying the production and review of the University’s financial statements as they pertain to fixed assets and their depreciation. They will also be responsible for analyzing data, triage, and developing solutions associated with the recording and reporting of fixed assets.
Duties & Responsibilities:
Program Management and Analytics
• Oversee departments to ensure proper titling, tagging, tracking, reporting, and disposal of assets in compliance with federal, agency, and state regulations
• Prepare and maintain documentation for annual State and Sensitive items inventories and audits.
• Generate, post and analyze monthly allocations for Capital Projects and Business Assets
• Ensure departmental processes and procedures comply with Federal, Agency, State, and Sensitive Inventories policies and guidelines
• Evaluate and approve equipment-related source transactions for asset acquisition and capitalization, including receipt of trackable items, supplier invoices, and project assets for asset registration.
• Assign asset accounting to assets, create asset accounting adjustments, transfers, disposals, and post journal entries as needed for accurate asset accounting
• Build and maintain positive relationships with state and various agencies on matters such as audits, reports, and equipment disposition
• Provide content & input regarding updates to departmental web pages
• Lead asset processes (including depreciation and reconciliations) for month-end process close
• Maintain documentation and records in accordance with the University of Washington’s retention policy
• Manage the Mobile Asset Scanning application to ensure accurate and timely Federal, Agency, State, and Sensitive Inventories
Campus Support
• Advise and provide guidance to campus partners on accounting practices and compliance for equipment inventory; ensure compliance with accepted accounting principles
• Design and implement effective asset business process documentation and job aids
• Point of contact for evaluating requests for capital equipment purchases and asset tracking and accounting in Workday
• Create ad-hoc reports that help and train on equipment policy, procedure, and the Workday system for Asset Acquire to Retire lifecycle processes
• Outreach, collaboration, and support to department leaders across campus
Other duties as assigned
• Directly contribute to the preparation and analysis of periodic dashboard measures related to capital asset reports
• Train and cross train staff within Finance, Planning, & Budgeting
Requirements:
Bachelor's degree in accounting, finance, economics, or related field and 3 years of experience in accounting, finance, or related field.
Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for a degree.
Knowledge of accounting principles, procedures, audits, and internal controls
Familiarity with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB)
Demonstrated proficiency with Microsoft Suite such as; Microsoft BI Portal Reports, Excel, Word, Outlook, and PowerPoint.
Demonstrated experience in working on diverse groups and teams; respects, values, and contributes to FPB’s commitment to diversity, inclusion, and equity
Desired:
CPA license or demonstrated progress toward CPA designation
Master’s degree in finance, accounting, or business
Experience in equipment purchases involving grants and contracts
Experience with Workday Financials
Knowledge of University policies and procedures relating to equipment and capital assets
Experience with Machinery and Equipment Sales Tax Exemption
Experience with Procurement Integrated Enterprise Environment (PIEE)
Experience documenting processes.
Experience with web development using Drupal
We encourage applicants to apply even if they do not feel they satisfy all of the skills listed below; we understand that it will take some time for the successful applicant to strengthen specific position skills where needed, to learn about the university systems, campuses, and vendor collaborators, to develop a deep understanding of the UW Finance environment itself. You will join a supportive team that will partner with you in these efforts; we are an open, ethical, highly engaged, and collaborative community based on trust, transparency, and mutual respect. We believe in the importance of quality of life, embracing diversity, making a difference, and having fun.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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