HR Pre-Employment Administrator - REMOTE

Job Description

SUMMARY: The position of HR Pre-Employment Administrator is responsible for backgrounds and prior agreements for new hires and supporting the transition from the Pre-Hire process to New Hires. They must exercise organizational skills and independent judgment based on background results and make sure that every new hire has what they need for their employment. This is a part time role that will require 20 hours per week.

ESSENTIAL FUNCTIONS include the following. Other duties may be assigned.

- Conduct Background Checks: Facilitate comprehensive background checks on potential internal hires, including criminal records, employment history, education verification, and credit history through background check screening provider.

- Verify Information: Validate the accuracy of information provided by candidates, such as previous employment, and educational qualifications

- Compliance: Ensure all background screening processes comply with federal, state, and local laws, such as the Fair Credit Reporting Act (FCRA).

- Maintain Records: Keep accurate and up-to-date records of all background checks conducted, ensuring confidentiality and security of sensitive information.

- Analyze Results: Review and interpret the results of background checks to determine the eligibility of candidates.

- Communicate Findings: Provide clear and concise updates on background check findings to hiring managers and other relevant parties.

- Manage Vendor Relationships: Oversee relationships with background screening providers to ensure timely and accurate service.

- Manage Divisional Relationships: Oversee relationships with sister division Legal Teams to ensure timely and accurate service of prior agreement reviews, contract reviews, and review of documentation and processes related to background and application processes.

- Handle Discrepancies: Investigate any discrepancies found during the background check process and handle disputes or appeals as necessary.

- Update Systems: Ensure that all background check data is accurately entered into HR systems and databases. Maintain candidates background and prior agreement files.

- Liaison Role: Act as a liaison between candidates and the company during the background check and prior agreement process, maintaining positive relationships to ensure a positive and smooth onboarding experience.

- Liaison Role: Act as a liaison between Legal, Corporate Recruiting, HR and the hiring supervisors during the prior agreement process, maintaining positive relationships to ensure a positive and smooth onboarding experience.

- Maintain our Sterling Direct account and partner with Legal to ensure applications adhere to state laws.

- Administer prior agreement process and partnership with Corporate Recruiting and Sales Leaders for consistent hiring of employees.

- Coordinate with Product, Corporate Recruiting and Human Resource teams to streamline background and prior agreement processes in company's proprietary Applicant Tracking System Cyrus and any other systems as needed.

- Partner with Human Resources and Corporate Recruiting teams for administrative functions associated with the pre-hire and new hire process

- Think critically to address and identify problems or exceptions and troubleshoot and resolve as required.

- Ensure administrative processes, including SOX guidelines, are followed.

- Maintain positive relationships with existing managers, employees, and co-workers. Aid other departments as requested.

- Provide backup to the other staff members of the office in accordance with our culture of teamwork and professionalism.

- Have substantial access to personal information of candidates and customers (including but not limited to address and contact information) as well as customer and company confidential information.

- Attending team meetings.

- Always maintain confidentiality.

QUALIFICATIONS

EDUCATION

- HS Diploma, GED or equivalent required.

- Bachelor's degree from an accredited college or university preferred.

EXPERIENCE

- 3-5 years of human resources experience , with a focus on legal agreements and background checks.

- Minimum 3+ years background experience preferred.

- Experience in a sales organization preferred.

SKILLS & ABILITIES

- Extreme detail orientation and organization.

- Demonstarted working knowledge of HR policies, employment laws, and onboarding best practices.

- Ability to maintain regular attendance and work all hours necessary or required.

COMPUTER SKILLS

- Working knowlege of on-line candidate tracking system/database preferred.

- Working knowledge of personnel database management required; PeopleSoft preferred.

- Demonstrated proficiency using Microsoft Office Suite 2019 or 365, Microsoft Edge and Google Chrome required.

Benefits

Telecommute

Applicants must be authorized to work in the U.S.

Additional ways to apply Preferred Skills

• Background
• Detail orientation
• HR Polocies
• administrative duties
• Human Resources
• Sterling

Sarah DiCiurcio is recruiting for this position and the positions below.
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