Graduate Program Adviser

Job Description

GRADUATE PROGRAM ADVISER

Req #: 238945 Department: SCHOOL OF NURSING Job Location: Seattle Campus Posting Date: 09/17/2024 Closing Info: Open Until Filled Salary: $6,667 - $7,400 per month Other Compensation: Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The School of Nursing has an outstanding opportunity for a Graduate Program Adviser.
The Graduate Programs Adviser is a key team member for the operation of the School of Nursing’s graduate programs (Doctor of Nursing Practice and graduate certificate programs). This position serves approximately 300+ full-time and part-time graduate students, and works collaboratively with various stakeholders in the school, predominately the DNP Program Director. This position requires a thorough understanding of the complexities of the school’s various degree programs, graduate education, and UW Graduate School policies.
The role is central to the Student Services team and plays a pivotal role in the strategic advancement of the School’s DNP and Certificate programs. This role carries out a student-centered advising approach that strengthens the student experience and is the first point of contact for students. The individual in this position provides students with the appropriate resources and services that will help retain and guide students throughout the program. This includes and is not limited to individual and group advising sessions, tracking academic progression, ensuring adherence to UW and School of Nursing requirements, serving as a conduit to share resources to meet students’ individual needs. This role serves as a liaison to graduate student groups and supports the School’s coordinating committee.
Under the general direction of the Assistant Director of Academic Advising, the Graduate Program Adviser will provide advising services to DNP and Certificate students and will work collaboratively to assess and improve upon the student experience within each program, and will help to ensure student progression and graduation.
DUTIES AND RESPONSIBILITIES
Graduate Program Advising (80%):

Coordinate and facilitate admitted student academic advising sessions for doctoral students. Support other Student Services team members with planning of new student orientation session, with special attention to graduate DNP & Certificate Program sessions.

Manage DNP student/faculty mentor assignments.

Assess existing program, school, & university policies; suggest potential improvements to vague, outdated, or incorrect program & school policies—draft policies for motions passed by DNPCC.

Initiate faculty quarterly advising form to share findings with the appropriate curriculum coordinating committee.

Provide information to faculty on student progression, satisfactory progress, and graduation procedures and requirements.

Oversee student progress within the DNP & Certificate Programs. Track all learning contracts, essential warnings, probation status, and other special circumstances.

Coordinate annual student reviews for the appropriate program coordinating committee and work with the GPC to draft annual progress letters to all graduate students.

Provide mentorship & guidance to graduate students enrolled in MN, DNP, and Graduate Certificate programs.

Counsel students with inquiries regarding program progression, including programs of study, supervisory committees, on-leave status, graduation requirements, change of program procedures, and thesis/capstone requirements.

Provide support services to students which include, and not limited to registration deadlines, graduation requests through MyGrad, inform students about UW Graduate School policies, leave requests, and degree completion questions.

Establish supervisory committees within MyGrad. Provide warrants/applications for degrees and maintain files of abstracts.? Perform individual degree audits to ensure that student has met all program requirements.

Serve as the School of Nursing liaison to the Graduate School.

Generate MyGradProgram and other reports to track students’ scholarship and overall progression in the program.

Serve as School liaison for graduate student organizations, including facilitating nomination and selection of senators to the Graduate & Professional Student Senate (GPSS).?

Maintain graduate students’ electronic file for DNP, Graduate Certificate, and MS programs.

Verify the academic status of current students and confirm the awarding of degrees for graduation.
Curriculum Coordinating Committee Support (10%):

Serve as the Student Services administrative support staff for DNPCC. Plan and prepare DNPCC agenda with coordinating committee chair.

Provide SON and UW policy information during DNPCC meetings.

Prepare coordinating committee reports and minutes
Student Services Support (5%):

Serve as a key student services team member that provides support with student events; such as Convocation and Pinning Ceremonies.

Work with DNP Program Director and other staff to prepare for incoming student orientation.

Support the Admissions team with DNP application review, and provide advising support for prospective students.
Miscellaneous (5%):

Perform other duties as required to support the ongoing mission and strategic plans of the School of Nursing
MINIMUM REQUIREMENTS

Baccalaureate degree in relevant field and three years of demonstrated student services administrative experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED QUALIFICATIONS

Master’s degree in Education, Nursing, or related field

Three plus years of experience in higher education setting.

Knowledge of School of Nursing, Graduate School, and UW policies. Experience interacting effectively with individuals of diverse backgrounds at all levels of the University and community.

Understanding of UW’s advising tools, guidelines, and resources.

Comfortable with Canvas and other learning technology platforms.

Strong desire to collaborate with various stakeholders within the School of Nursing, UW, and external stakeholders.

Strong interpersonal and presentation skills, attention to detail, and ability to organize public events.

Ability to prioritize, problem solve, meet deadlines, and exercise sound judgment and independent decisions.

Proficient with current technology and UW systems such as MYGrad Program, SDB, EARS, and Catalyst.

Self-motivated, and able to take initiative on tasks/projects.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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