Fiscal Specialist 1

Job Description

FISCAL SPECIALIST 1

Req #: 238928 Department: COLLEGE OF THE ENVIRONMENT: eFAST Appointing Department Web Address: https://environment.uw.edu/ Job Location: Remote/Hybrid, Seattle Campus Job Location Detail: Hybrid eligible Posting Date: 09/16/2024 Closing Info: Closes On 09/30/2024 Salary: $3839 - $5135 per month Other Compensation: Union Position: Yes Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The College of the Environment Finance and Accounting Service Team (eFAST) has an outstanding opportunity for a Fiscal Specialist 1.
Are you looking for a position that will present new and unique requests that require you to problem solve within a new framework that was not identified in your job manual? Would you like to learn how to plan and pay for travel for groups of researchers who may work in foreign locations or on vessels? Do you want to learn skills that you can transfer to other universities or units at the University of Washington as you develop your career path? Do you want a role that involves engaging with Workday, a leading financial platform, which will offer insights into the intricacies of a new ERP system within the realm of higher education? Look no further than the newly formed College of the Environment Financial Shared Services Team (eFAST) which is moving out of start-up mode to maturity.
We are looking for a motivated and talented professional to join us as a full-time position. This entry-level position in the Dean’s Office allows candidates to gain experience with developing a shared service model, learn or strengthen skills using Workday Financials and ServiceNow (UWCONNECT), explore higher education administration, and work with a dynamic team during the University’s second year of transition from a 30-year-old financial system.
The Fiscal Specialist 1 will support the financial operations of the College of the Environment by processing daily requests for the acquisition of goods and services and supporting complex travel arrangements. This position will report to the Shared Services Supervisor and will provide support to both the procurement and supply chain pillar along with the Financial Reporting and Close Team.
The College of the Environment is committed to protecting the rights and dignity of everyone in the university community. Diversity, in all its forms, is not only desirable, but also required, for advancing our understanding of the environment and arriving at solutions that allow science to serve more effectively all of humanity. The Fiscal Specialist 1 is an essential contributor to our vision for making the College a welcoming and inclusive place to learn and work.
Additionally, the eFAST team values a robust mentoring culture and supports a cadre of mentors in developing future leaders within Finance who can express themselves in diverse ways to reflect the variety of styles and cultures that are represented by our faculty, staff, and students. The College eFAST team is also committed to supporting a healthy work-life balance and operates using a hybrid work model of both onsite and remote work. A minimum of one day a week onsite is required during core business hours.
DUTIES AND RESPONSIBILITIES
Cost Center and Account Reconciliation and Audit (Monthly) 40%
• Ensure that monthly transactions are accurate and allowable per UW, State, and Federal guidelines.
• Provide Reconciliation documents in support of Budget Analysts, Budget Analysts Leads, and Finance Managers by reviewing budget expense items in Workday.
• Creating, organizing, and maintaining electronic financial records.
• Audit Revenue Transfers.
• Audit Expense Reports, Procurement Card Transactions, and other high-risk transactions.
• Perform Accounting Adjustments.
• Perform Shared Environment Reclasses.
Month End Close Activities 10%
• Run Month End Close Reports to ensure that month end activity deadlines are met.
• Send Month End Close notifications to units.
Travel and Expense Activities 30%
• Coordinate and manage complex travel, including supplies and travel-related expenses. Resolve discrepancies.
• Coordinate the management of travel arrangements of varying complexity-both domestic and international which include communication with foreign venues, trip sponsors, and external visitors using clear, appropriate, and time-sensitive communication.
• Prepare appropriate travel forms and contracts as needed.
• This position will provide guidance to faculty, staff and students regarding UW travel and expense procedures and guidelines; and provide fiscal and administrative services for a variety of funding sources as requested.
• Process employee reimbursement requests and travel reimbursements.
Procurement of Goods and Services 20%
• Process Requests for Laboratory supplies.
• Advise labs and customers on best practices for the procurement of goods which include sole source justifications, procurement methods, and tax-emption qualifications.
• Process invoices for payment via Workday Financials.
• Update tracking systems for audit and quality assurance.
MINIMUM REQUIREMENTS
Three years of fiscal record keeping experience, or equivalent education/experience
DESIRED QUALIFICATIONS
• Ability to learn new systems and technology such as our new ERP system Workday with efficiency and respond to change.
• Provide excellent customer services to internal faculty/staff/students and external vendors.
• Willingness to learn new skills and develop leadership skills.
• Demonstrated knowledge of Excel to include the ability to create formulas, tables, and graphs.
• Demonstrated ability to establish and maintain a comprehensive record-keeping system.
• Excellent time management skills.
• Willingness to work in a team setting to streamline and implement improvements.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Experience with process improvement.
• Self-starter with ability to apply good judgment and critical thinking skills to solve problems.
• Ardent team player willing to take on tasks as needed and to work in a group setting.
• Superior attention to detail.
• Ability to learn on the fly and work with ambiguity.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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