Executive & Personal Assistant to the Chairman & CEO

Job Description

* Basis Technologies is aware of scams involving false advertisements for open positions at our company. The fraudulent job postings and emails are unauthorized. Basis would never ask candidates to download an app, purchase products or services, or conduct interviews over text or chat. For more information or if you have been targeted, please reach out to us at: [email protected] . WHO WE ARE Basis Technologies delivers software and services to automate digital media operations for leading agencies and brands. Our comprehensive ad tech platform, Basis, supports the planning, reporting, and financial reconciliation of direct, programmatic, search, and social media, all in one place. We are deeply committed to building software that will change the ad tech industry for the better and are equally dedicated to building an inclusive culture of highly motivated individuals who create a positive and supportive environment together. We invest in our culture and support our employees so they can do their best work. Basis Technologies is headquartered in Chicago, and our employees have the flexibility to work from headquarters, completely remote, or a hybrid of the two. Please note, we are hiring on a remote working basis only in the U.S. and Canada. ABOUT THE TEAM The Executive Personal Assistant to the Chairman & CEO is a hybrid role that blends the responsibilities of an Executive Assistant (EA) with those of a Personal Assistant (PA). Reporting directly to the CEO, Founder, and Chairman of the Board, this individual will provide holistic support, managing both professional and personal aspects of the executive's life.

WAYS YOU'LL CONTRIBUTE

• Providing holistic executive support though:
Executive Assistant Duties:
• Managing and coordinating the CEO’s complex and dynamic calendar, ensuring seamless scheduling.
• Overseeing travel arrangements, including booking flights, accommodations, and transportation.
• Assisting with project management, ensuring that business objectives are met and timelines are adhered to.
• Acting as a liaison between the CEO and various internal and external stakeholders.
• Handling confidential business matters with discretion and professionalism.
• Preparing reports, presentations, and other documents as needed.
• Supporting the CEO in preparing for meetings, including research, agenda setting, and follow-up tasks.
Personal Assistant Duties:
• Organizing and manage personal commitments, including those related to family, household, and social obligations.
• Handling household financial management, including budgeting, bill payments, and financial planning.
• Overseeing household infrastructure needs, such as home maintenance, transportation, and pet care.
• Assisting with non-business related leadership roles and commitments, including involvement in non-profit organizations like Unite America.
• Running personal errands as needed, which may require travel and physical activity.
• Providing general administrative support in managing personal legal, tax, and financial matters.
• Providing childcare support during work hours on an exceptionally rare basis, as needed.

WHAT YOU BRING TO THE TABLE

• Exceptional organization with the ability to manage multiple, competing priorities.
• Strong problem-solving skills with a focus on critical thinking and implementation.
• Flexible and adaptable; excels in a fast-paced, ever-changing environment.
• Personable and approachable, with a strong ability to build and maintain relationships.
• Experience supporting high-level executives with demanding schedules and complex workloads.
• A proactive, roll-up-your-sleeves attitude; willing to take on diverse tasks as they arise.
• A passion for helping others and a genuine love for the work in this role.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Strong proficiency with office productivity software, including Microsoft Office Suite and Google Workspace.
• Excellent communication skills, both written and verbal.
• Ability to work independently and maintain high levels of accountability.
• Discretion and confidentiality, as they are essential in this role.
• Ability to travel and perform physically demanding tasks as needed.
• A positive attitude and a sense of humor are key.

ANYTHING ELSE? Don't think you have all the skills required for this role? That's okay, we recognize that experience can be built in many ways. If you have relevant skills that are not reflected in your resume, we welcome your candidacy and encourage you to share more in an optional cover letter, even if your experience doesn’t match our exact requirements. LIFE WITH BASIS TECHNOLOGIES We take care of our people and believe that our success depends on the growth and well-being of each one of our team members. We've been proudly recognized as: Ad Age, Best Places to Work 2024, 2023, 2022, 2013 Built In, Best Workplaces 2024, 2023, 2022, 2021 Crain's Best Companies to Work for in Chicago 2023, 2022, 2021, 2020, 2014, 2013, 2012, 2011 Crain's Best Companies to Work for in New York 2023, 2022, 2021, 2014 Dallas Morning News, Top Workplaces 2023, 2022, 2021, 2019, 2015 Denver Post, Top Workplaces 2024, 2023, 2022, 2021, 2020 Denver Business Journal's Largest Tech Employers 2024, 2023, 2022, 2021, 2020 We provide a thoughtful perks and benefits package including a modified workweek, competitive 401k/RRSP matching, mental health support, a funded health savings account, paid sabbatical, generous parental leave, a flexible work environment and time off policy, and more. We are proud to be an equal opportunity employer and are committed to building teams that are diverse in thought, perspective, and culture. We celebrate all team members regardless of gender identity, sexual orientation, race or cultural background, religion, disability, and age. Basis is committed to providing the best possible interview experience for all our candidates. If you have a disability or questions related to interview accessibility, please contact [email protected]. Information collected and processed as part of any job applications you choose to submit is subject to Basis' privacy policy that you can view here . Apply for this job