Payroll Supervisor

Job Description

CyberCoders is part of the 7th largest U.S. based global staffing firms. As an industry leader, we have been named one of Forbes Best Professional Recruiting Firms multiple years in a row. CyberCoders was named one of the best training programs by Indeed and Monster; we also rank in the top 25% of companies for having supportive managers. NOW, we are expanding our team!

The Payroll Supervisor is responsible for all activities in the payroll department, including compiling payroll and benefits data, ensuring accurate deposits/filings, reviewing employee taxation, maintaining payroll system earning and deduction codes, and testing the system for updates and new initiatives. The Payroll Supervisor is also responsible for HRIS activities that are not automated and require manual input into the payroll and HRIS systems, as well as certain rate reviews of each payroll.

ESSENTIAL FUNCTIONS

-Work closely with other individuals in a collaborative team environment

• -Have substantial access to personal information of candidates and customers (including but not limited to address and contact information) as well as customer and company confidential information.
  • ADDITIONAL ITEMS: P rocess payroll with access to employee personal information, pay invoices/bills from company bank accounts, collect and store sensitive client account information in ATS system, interact daily with children, etc.
    
  • Compile payroll data, such as hours worked, taxes, insurance, and employee identification number from time sheets and other records.
    - Record changes affecting net wages, such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
    - Record data concerning transfer of employees between departments.
    - Prepare month-end, quarter-end, and year-end reports (including W-2s) of earnings, taxes, and deductions.
    - Process Tax Balance Adjustments, Amendments and W2c's as needed.
    - Register withholding/unemployment in new states & work with agencies/ADP on any issues
    - Responsible for uploading/funding for wage garnishments w/in ADP system
    - Keep records of leave pay and nontaxable wages.
    - Prepare and issue paychecks.
    - Maintain records for auditing purposes.
    - Reconcile monthly, quarterly, and annual tax returns to payroll system, as well as GL reconciliations for the payroll tax liabilities.
    - Assist with implementation/conversion/testing of new products, procedures, tax updates and system changes.
    - Research wage and hour/tax laws as necessary.
    - Process Equity, RSU and ESPP (employee deductions & ESPP reporting for purchase semi annually)
    - 401K employee updates and preparing/uploading file to 401k to Fidelity, ACH request
    - Respond to questions regarding timecards, paychecks and taxes in a timely manner.
    - Communicate any changes to pay dates and bank holiday's, anything that could affect the processing timeline.
    - Review and analyze personnel change requests for accuracy and proper authorization; research and obtain additional information when required.
    - Responsible for all data changes to employee records in the HRIS systems.
    - Responsible for the accuracy and integrity of employee records and data entered into PeopleSoft and SuccessFactors.
    - Assists with internal audits/SOX compliance.

*Please note that other duties may be assigned as needed

EXPERIENCE

4+ years of payroll-related experience; or equivalent combination of education and experience required

SKILLS & ABILITIES

Demonstrated proficiency using Office 365, Internet Explorer and Chrome required.
- Ability to maintain regular attendance and work all hours necessary or required
- Working knowledge of PeopleSoft preferred
EDUCATION

Bachelor's Degree; or work equivalent
- HS Diploma/GED or equivalent required
QUALIFICATIONS

Competency Statement(s):
- Accountability - ability to accept responsibility and account for his/her actions.
- Adaptable - ability to adapt to change in the workplace.
- Analytical - ability to use thinking and reasoning to solve a problem.
- Assertive - ability to act in a self-confident manner to facilitate completion of a work assignment or defend a position or idea.
- Autonomous - ability to work independently with minimal supervision.
- Business acumen - ability to grasp and understand business concepts and issues.
- Communication - ability to communicate effectively with others.
- Confidentiality - demonstrated ability to maintain confidentiality in a variety of situations.
- Customer oriented - ability to take care of the customers' needs while following company procedures.
- Deductive reasoning - ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
- Detail oriented - ability to pay attention to the minute details of a project or task.
- Ethical - ability to demonstrate conduct conforming to a set of values and accepted standards.
- Initiative - ability to make decisions or take actions to solve a problem or reach a goal.
- Judgment - ability to formulate a sound decision using the available information.
- Organized - demonstrated effective organizational skills, and ability to follow a systematic method of performing a task.
- Patience - ability to act calmly under stress and strain, and of not being hasty or impetuous.
- Problem solving - ability to find a solution for or to deal proactively with work-related problems.
- Project management - ability to organize and direct a project to completion.
- Relationship building - ability to effectively build relationships with customers and co-workers.
- Research skills - ability to design and conduct a systematic, objective, and critical investigation.
- Responsible - ability to be held accountable or answerable for one's conduct.
- Reliability - the trait of being dependable and trustworthy.
- Self-motivated - ability to be internally inspired to perform a task to the best of one's ability, using independent drive or initiative.
- Technical aptitude - ability to comprehend complex technical topics and specialized information.
- Time management - ability to organize and complete work within given deadlines.
- Working under pressure - ability to complete assigned tasks under stressful situations.

Benefits

-Health Benefits- UHC Choice Plus PPO, Choice Pus PPO 02, and UHC Choice Plus HDHP with HAS;
-Dental - Delta Dental;
-Vision-Vision Service Plan;
-Life & AD&D & Short Team Disability- Cigna/NY Life;
-Pet Insurance;
-Employee Assistance Program;
-Flexible Spending Plans;
-401K -Fidelity;
-Employee Stock Purchase Plan-E*Trade;
-Flexible Spending Plans-FSA Medical FSA Dependent Care;

Holidays- Nine Company Paid Holidays
Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth National Independence Day Observed, Independence
Day, Labor Day, Thanksgiving Day, Native American Heritage Day, and Christmas Day Observed. If a holiday falls on a weekend day, the Company usually observes the holiday on the preceding Friday or the following Monday.

Employee Discounts-Cell Phone, Computers, Travel, Working Advantage

Applicants must be authorized to work in the U.S.

Additional ways to apply Preferred Skills

• Office 365
• PeopleSoft
• Chrome

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