Submissions Specialist

Job Description

About the Company:
Headquartered in El Segundo, Calif., Internet Brands® is a fully integrated online media and software services organization focused on four high-value vertical categories: Health, Automotive, Legal, and Home/Travel. The company's award-winning consumer websites lead their categories and serve more than 250 million monthly visitors, while a full range of web presence offerings has established deep, long-term relationships with SMB and enterprise clients. Internet Brands' powerful, proprietary operating platform provides the flexibility and scalability to fuel the company's continued growth. Internet Brands is a portfolio company of KKR and Temasek.
WebMD Health Corp., an Internet Brands Company, is the leading provider of health information services, serving patients, physicians, health care professionals, employers, and health plans through our public and private online portals, mobile platforms, and health-focused publications. The WebMD Health Network includes WebMD Health, Medscape, Jobson Healthcare Information, prIME Oncology, MediQuality, Frontline, QxMD, Vitals Consumer Services, MedicineNet, eMedicineHealth, RxList, OnHealth, Medscape Education, and other owned WebMD sites. WebMD®, Medscape®, CME Circle®, Medpulse®, eMedicine®, MedicineNet®, theheart.org®, and RxList® are among the trademarks of WebMD Health Corp. or its subsidiaries.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
For Company details, visit our website: www.webmd.com / www.internetbrands.com
Education: BA/BS or equivalent years of experience
Experience: 2+ years
Work Mode: Work from Office
Position Requirements:● 1 to 2 years of experience in Editorial, Project Management, or Operations working in a high-volume, process-oriented environment with a focus on online contentdevelopment, preferably in a medical communications agency, pharmaceutical company, or pharmaceutical advertising agency● 1 to 2 years of experience submitting promotional materials into Veeva Vault PromoMats; Veeva certification a plus● Must be able to handle multiple projects and consistently meet deadlines, working collaboratively with colleagues in Editorial, Project Management, and Account Management● Exceptional organizational skills and the ability to handle multiple tasks/responsibilities simultaneously● Ability to work efficiently with careful attention to details under tight deadlines● Experience using online project management tools such as Workfront, screen capture and recording software such as Snagit, and Adobe Acrobat is a plus Role & Responsibilities:
● Manage all aspects of MLR system submissions (e.g., through Veeva Vault PromoMats) of various Web-based promotional materials such as e-mails, web pages, banners, rich media, and learning modules targeting physicians and other healthcare professionals: prepare submission PDFs, create placeholders and job bags, upload documents, anchor references, download comments, etc.● Develop and maintain up-to-date knowledge of client-specific submission requirements, including system, regulatory, and annotation guidelines● Track the status of promotional materials uploaded into client review systems, flagging completed reviews to Account Managers● Prepare submission PDFs that accurately reflect our HTML builds and their functionality for the purpose of client comment collection and approval● Monitor day-to-day project tasks, identifying potential areas for delay and actively work to identify and troubleshoot issues● Escalate day-to-day task-related issues, accelerations, and prioritization requests to the Senior Submissions Specialist● Develop and maintain up-to-date knowledge of Medscape’s product offerings and processes as it relates to submissions and Pharma regulatory requirements