Executive Assistant to the General Counsel and Chief of Institutional Alignment

Job Description

This is a hybrid position which requires 8 days per month in the office. You will be based in our office in Washington DC . Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position. To be eligible for this position, you must be a resident of DC, Maryland or Virginia at the start of employment.

About the Program:

The Executive Office consists of the President and CEO, five Managing Directors, the Chief of Institutional Alignment, and the General Counsel and their support teams. We ensure smooth running of the Institute, excellence in governance and decision making and effective interactions with all our stakeholders, internal and external, towards achieving WRI's mission.

Job Highlight:

Reporting to the Chief of Institutional Alignment, you will support in the administration and team coordination for the Executive Office. You will partner with the Chief of Institutional Alignment and General Counsel on efficient calendar management and prioritization, travel coordination and provision of senior administrative support. WRI’s Executive Office is a fast-paced environment; a successful candidate must be a self-starter who feels confident taking initiative. We seek a detail-oriented, and highly organized individual to provide administrative coordination support to our Executive Office.

What will you do:

• Provide administrative support to WRI’s Chief of Institutional Alignment and General Counsel including managing calendars, scheduling appointments, making travel arrangements, securing travel visas, answering phones, and drafting correspondence
• Support Chief of Institutional Alignment and General Counsel in tracking of tasks/meetings/emails and prioritization of tasks to ensure timely follow-up and execution
• Identify and implement administrative improvements including archiving key documents and records
• Prepare and monitor expense reports and timesheets to ensure timely submission and approval
• Update web and intranet sites and review for out-of-date information
• Support ongoing efforts to improve the Executive Office’s administrative systems and processes, including coordinating closely with fellow team members to help the office run smoothly, avoiding duplication of efforts
• Additional programmatic and administrative duties as needed including preparation of briefing materials, writing and editing documents
• Arrange and participate in internal meetings, as assigned; coordinate logistics, develop agendas and supporting materials, take notes, and track follow-up items
• Working with the Chief of Institutional Alignment and General Counsel, support organizational habits and structures that lead to a thriving institute
• Participate in administrative and operational communities of practices/institutional meetings

What will you need:

• Education: Bachelor’s degree in a related field or a high School diploma with additional years of experience
• Experience: Minimum of 3 years of relevant professional experience assisting one or more executives
• Superior organizational skills and attention to detail
• Demonstrated judgment and problem-solving skills
• Flexible and able to work independently and accurately or in a team environment
• Ability to set priorities and solve a range of problems independently
• Adaptable to rapidly changing priorities and ability to manage multiple projects with varying deadlines
• Demonstrated capacity to work well under pressure and successfully manage multiple deadlines and competing demands
• Patience and perseverance in understanding and explaining issues to partners, contractors and other team members
• Flexibility to attend meetings outside of regular, local business hours on occasions, with notice, to accommodate colleagues in other time zones
• Excellent communication skills, including the ability to work well in a geographically dispersed team
• Professional demeanor, superior people skills and ability to maintain confidentiality
• Project management and computer skills in MS Office (Outlook, Word, Excel, and PowerPoint), web-based communications (e.g., Microsoft Teams, Zoom, etc.)
• Commitment to WRI’s mission and values and interest in environment and development issues
• Commitment to WRI’s Hybrid in office work policy
• Languages: Fluency in English with any additional language is a plus

Potential Salary: US salary range is between 69,000 and 73,000 USD. Salary is commensurate with experience and other compensable factors.

How to Apply: Please submit a resume with a required cover letter by the date of 16 August 2024. We are unable to consider your application without a cover letter.

You must apply through the WRI Careers portal to be considered.

What we offer:

• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
• The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
• A workplace that strives to put diversity and inclusion at the heart of our work
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI
• Commitment to hybrid working model with flexible working hours
• Generous leave days that increase with tenure
• Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution, Paid Time Off

About Us:

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence and Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment; we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.