Program Coordinator, Surplus Warehouse Operations

Job Description

PROGRAM COORDINATOR, Surplus Warehouse Operations

Req #: 232729 Department: UW FACILITIES: MAINTENANCE & CONSTRUCTION Appointing Department Web Address: https://facilities.uw.edu/ Job Location: Seattle Campus Posting Date: 07/22/2024 Closing Info: Closes On 08/04/2024 Salary: $3749.00 - $5010.00 per month Other Compensation: Union Position: Yes Shift: First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Facilities manages the University’s buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Energy & Operations, Building Services, Transportation Services and Safety. Supporting these groups, as well as the Business Intelligence & Information Technology group and the Finance & Administration group. Please visit UW Facilities web page for more information: UW Facilities .
Maintenance & Construction (M&C) is responsible for general maintenance, repair, and renovations of all University of Washington (UW) main campus facilities including building interiors, exteriors, and grounds, as well as logistics, moving, and disposal of surplus equipment and furniture.
We have an outstanding opportunity for a(n) Program Coordinator, Surplus Warehouse Operations .
Under the direction of the Program Support Supervisor for Auctions & Warehouse Operations, perform tasks associated with surplus warehouse operations, receiving, and auction sales.
Primary Duties and Responsibilities
Advise UW faculty and staff, government agencies, non-profit organizations, and the general public regarding the policies and procedures for disposal and acquisition of surplus property, suggest alternative when appropriate and ensure compliance with University policies and procedures, WACs, and RCWs with regard to the disposal and acquisition of state surplus property. Provide guidance on special handling procedures for laboratory equipment and hazardous materials when appropriate.
Receive, unpack, and sort incoming property. Load, unload, and distribute furniture, equipment, and materials. Inspect for condition, quantity, and type against shipping documents and resolve any associated discrepancies. Make inventory tags and determine disposition of property. Ensure property is correctly labeled, and properly dispositioned and described in the database.
Identify hazardous materials, such as sharps, chemicals, asbestos, lead, mercury, radioactive producing devices, lasers, etc. Follow handling and disposal guidelines; submit inquiries and disposal requests to EH&S. Coordinate the pickup of recycling and waste, including that which requires special disposal.
Conduct physical inventories as scheduled and/or directed. Perform ongoing audits of Surplus inventory. Prepare weekly, monthly, and annual inventory reports.
Receive, review, and process Surplus Property request forms. Review forms to ensure compliance with University rules and regulations. Advise faculty and staff regarding the status of pending request forms. Send out inventory tags to clients via campus mail. Monitor Surplus email account; promptly respond to customer inquiries and requests.
Determine appropriate storage locations and placement of property in warehouse. Maintain warehouse arrangement to maximize space utilization and accommodate all current and incoming property. Assure that property is appropriately stored, kept in good condition, and handled by following acceptable safety practices.
Safely operate material handling equipment, including forklifts, both within the warehouse and during property loading, unloading and relocation. Research and develop specifications and recommend purchases of equipment and supplies to support the receiving and warehouse functions.
Prepare online timed auction listings. Draft descriptions and photograph auction items. Research markets for specialized property; determine fair market values and set appropriate starting bids and reserves. Plan and establish timelines and work priorities for auction listings and ensure deadlines are met.
Conduct retail store sales of surplus property to University of Washington departments, state and local governmental agencies, non-profit organizations, and the general public.
Provide direction and assignments to Moving and Surplus staff working in Receiving as needed.
Create, improve, and maintain program procedures. Participate in organizational, division, unit, and work group programs and other business efforts to improve workplace practices and processes to add value to the services provided.
Provide coverage for other Surplus Program Coordinators during planned and unplanned absences. Assume higher level duties as assigned. Assist with special projects as assigned. Perform additional duties as assigned.
Core Competencies
• Demonstrate personal integrity and trustworthiness.
• Manage stressful situations and changing priorities effectively.
• Anticipate, recognize and resolve problems.
• Be responsible and accountable.
• Use organizational skills and provide attention to details.
• Maintain a positive, optimistic, and success-oriented attitude.
• Exercise professionalism, which includes being tactful and courteous.
• Exhibit a professional work ethic.
• Continuously promote a safe work environment.
• Willing to learn and understand the terms and concepts of our DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful and inclusive workplace.
• Demonstrate a commitment to growth, learning, and self-awareness to improve our work environment.
Requirements include:
• High school graduation or equivalent
• AND two years of experience in auction coordination, warehouse operations/retail operations/materials management/inventory management OR equivalent education/experience.
Additional Requirements include:
• Excellent customer service skills
• Strong organizational and problem-solving skills
• Ability to maintain and model composure in a fast-paced, dynamic customer service driven environment.
• Flexibility to meet changing business/customer needs
• Excellent oral, written, and interpersonal communication skills
• Ability to communicate clearly and effectively
• Ability to work effectively in a team environment
• Demonstrated proficiency with personal computing environment, Microsoft Office Suite, proprietary databases, web-based tools, and other proprietary software products or willingness to learn/use computers and related software
• Ability and willingness to learn/operate a forklift

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Desired:
• Experience in inventory management
• Experience operating material handling equipment
• Experience in identifying hazardous and regulated materials
• Experience with process improvement
Conditions of Employment:
• Standard work schedule is Monday, Wednesday - Friday 7:30am to 4:00pm, Tuesday 8:00am to 4:30pm.
• Flexibility of schedule is required in order to meet operational needs.
• Work is normally performed in an interior warehouse environment and an interior office environment.
• However, work may include outdoor work with exposure to the elements and variable weather conditions.
• Substantial footwear is required and must be worn with operating material handling equipment and/or moving materials and must be provided by the employee.
• Ability to lift / move up to 50 pounds unassisted and ability to lift /move 50-100+ pounds with assistance.
• Work requires walking, lifting, bending and standing for long periods of time.
• Must be able to work in a non-smoking environment.
• Regular and predictable attendance is required
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

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