Executive Administrative Assistant - Calvin Klein

Job Description

The Executive Administrative Assistant is responsible for providing administrative support to the EVP, Planning & Allocation, VP, Head of Buying and VP, Visual Experience & Production.

Responsibilities:

• Maintains contacts and calendar, appointment scheduling and conference arrangements. Handles logistics associated with meetings, appointments and conferences.
• Schedules and organizes logistics for department and retail-wide meetings such as the monthly bestseller meeting, monthly buying team off sites, buy reviews, showroom walkthroughs and seasonal strategy meetings
• Proactively manages and prioritizes incoming and outgoing communications/emails, calls, reports both external and internal
• Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources to facilitate supervisors’ review.
• Makes travel arrangements for the EVP, Planning & Allocation, VP Head of Buying, and VP, Visual Experience & Production and team to retail locations in the US and Canada, and completes detailed expense reports. Confirms meetings and create itineraries for trips
• Works closely with the DMMs and DPMS and Visual Mgrs on numerous projects including presentations for leadership meetings
• Creates, formats and edits correspondence and presentations with precision and minimal direction
• Follows up on various activities to ensure completion and deadlines are met
• Process invoices and generates seasonal or quarterly reconciliation reports
• Maintains filing system & references, Business Continuity Plan, and office supplies
• Facilitate new employee set-up
• Works independently on specific projects as assigned
• Added VM, Planning and Allocation team to scope of support for all Admin needs
• Onboarding new associates & IT requests
• Mock store scheduling and sample coordination
• Manage any NYO team wide meetings/town hall
• Communicate all team wide HR deadlines, policies, reminders
• Employee Engagement/Culture Ambassador & Social Committee lead
• Manage Summer Interns, on-boarding, interviews

Qualifications:

• Bachelor’s degree (or equivalent) preferred
• 3 -5 years’ experience as an administrative assistant, preferably with experience in a buying, planning and/or visual environment
• Comfortable with online meeting software, video conference, and remote meeting set-up

• Detail-oriented and highly organized with a desire to maintain schedule, filing systems and calendar
• Strong sense of urgency; strong prioritization & follow-up skills
• Excellent at handling changing priorities; multi-tasking
• Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
• Must possess exceptional interpersonal skills
• Must be proactive and resourceful with all tasks
• Strong project management skills
• Expert knowledge of PowerPoint
• Strong knowledge of Outlook, Excel & Word

Pay Range: $80,000 - $110,000
PVH currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. These ranges are based on what PVH reasonably believes that it will pay an associate for their base salary for said position at the time of the posting. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location and other relevant skills. PVH is committed to providing a market-competitive total rewards package to eligible associates, which includes diverse and robust health and insurance benefits to meet the varied needs of our associates and an above-market 401(k) contribution to help our associates save for retirement. We also offer career growth opportunities, empowering our associates to design their future at PVH.

PVH Corp. or its subsidiary ("PVH") is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications, consistent with applicable law and without regard to race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH also has a strong corporate commitment to inclusion, diversity and to ensuring that all current and future PVH associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential. To achieve these goals, across the United States and its territories, PVH prohibits any PVH employee, agent or representative from requesting or otherwise considering any job applicant’s current or prior wages, salary or other compensation information in connection with the hiring process. Accordingly, applicants are asked not to disclose this salary history information to PVH