Senior Executive Assistant - CFO & VP, Office of CEO & Global Operations

Job Description

Are you organized and love attention to detail? Do you thrive in a fast-growing environment? Then we have a home for you at Splunk! The Senior Executive Assistant position will be the lead to provide executive administrative support and services to the Chief Finance Officer and VP, Office of CEO & Global Operations as well as provide backup support to the Executive Admin to the CEO. Will also work in partnership with the current Finance Team Admin on providing support to VPs within the Finance department. This role will be in office and you must be willing to travel between our San Francisco office and Santana Row (San Jose) office. You will also need to have a lot of initiative, and the ability to learn quickly. You should expect to manage internal and external relationships, work with senior executives, external customers, partners, investors, board members and possess superb communication skills. Oh, and a great sense of humor too! This is an ideal position for a talented, career EA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, collaborative environment.
Responsibilities:

In support of Chief Finance Officer, and VP, Office of CEO & Global Operations, backup support to the Executive Admin to the CEO and other VPs in Finance Department:

• Calendar management - coordinate all meetings including but not limited to team meetings, offsite meetings, partner, and business client's meetings across global time zones
• Conserve executive’s time by reading and routing email, drafting letters and documents, collecting and analyzing information and initiating meetings
• Own and manage the rhythm of the business, including agenda management, notes, logistics and follow-ups
• Proactive spreadsheet management of updating anniversaries, birthdays and other relevant information
• Handle details of a highly confidential and critical nature
• Schedule and coordinate logistics for meetings, conferences and special events
• Work on problems of diverse scope where analysis of data requires evaluation of identifiable factors
• Exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions
• Collect and prepare information for use in discussions/meetings of executive staff and outside individuals
• Expense reporting and purchasing
• Extensive experience in scheduling complicated domestic and international travel
• Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines
• Provide back up assistance to the EA to the CEO, in support of the CEO
• Acts as a liaison for assigned executives relaying and exchanging information with others including: other members of the administrative community, senior leaders, customers and clients, and other organizations or constituents
• Partner with cross functional partners as appropriate - including but not limited to Finance, Communications, People [HRBP, Talent Acquisitions etc.] and WorkPlace
• Provide onsite support in both the San Francisco and San Jose [Santana Row] Splunk offices
• Attend staff meetings and take meeting notes
• Collaborate with and across the administrative community as an active and engaged member
• Providing backup support for other EAs or executives
• Provides guidance and support across the administrative community, leading by example in all interactions
• Additional projects as bandwidth allows
• Part of the ELT-EA team and may have a role/additional responsibilities
• Other duties as assigned

Qualifications:

• 5+ years work experience in the capacity of an Executive Assistant supporting and/or reporting to a senior, preferably C-level, executive
• Bachelor’s degree or equivalent experience required
• Expertise experience performing administrative work that requires analysis, initiative, discretion, and independent judgment
• Excellent written and verbal communication skills.
• Strong editing skills
• Extremely comfortable with frequent access to confidential information and ability to exercise extreme discretion
• Ability to prioritize long task lists/projects and meet deadlines with little direction in an often highly ambiguous environment
• Flawless execution of complex administrative activities, with high attention to detail, organization and process
• Strong relationship management skills, build a personal network throughout the company
• Strong knowledge of GSuite experience (Gmail, Gcal and GSuite) and calendaring skills
• Up to 20% travel may be required

We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying.

For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.

Note: Splunk provides flexibility and choice in the working arrangement for most roles, including remote and/or in-office roles. We have a market-based pay structure which varies by location. Please note that the base pay range is a guideline and for candidates who receive an offer, the base pay will vary based on factors such as work location as set out below, as well as the knowledge, skills and experience of the candidate. In addition to base pay, this role is eligible for incentive compensation and benefits, and may be eligible for equity or long-term cash awards.

Benefits are an important part of Splunk's Total Rewards package. This role is eligible for a competitive benefits package which includes medical, dental, vision, a 401(k) plan and match, paid time off, an ESPP and much more! Learn more about our comprehensive benefits and wellbeing offering here.

Base Pay Range

SF Bay Area, Seattle Metro, and New York City Metro Area

Base Pay Range: $50.00 - 68.75 per hour

California (excludes SF Bay Area), Washington (excludes Seattle Metro), Washington DC Metro, and Massachusetts

Base Pay Range: $45.38 - 62.40 per hour

All other cities and states excluding California, Washington, Massachusetts, New York City Metro Area and Washington DC Metro Area.

Base Pay Range: $40.77 - 56.06 per hour