EMEA Payroll Manager

Job Description

Veeva is a mission-driven organization that aspires to help our customers in Life Sciences and Regulated industries bring their products to market, faster. We are shaped by our values: Do the Right Thing, Customer Success, Employee Success, and Speed. Our teams develop transformative cloud software, services, consulting, and data to make our customers more efficient and effective in everything they do. Veeva is a work anywhere company. You can work at home, at a customer site, or in an office on any given day. As a Public Benefit Corporation , you will also work for a company focused on making a positive impact on its customers, employees, and communities. The Role Veeva is looking for a Payroll Manager to join the European Payroll team. The ideal candidate will be a strong people leader, passionate about developing people, motivated, disciplined, and a problem-solver, with strong communications skills and an excellent customer service approach. The position requires strong analytical skills and the ability to handle extensive coordination across multiple internal customers and third-party payroll service providers in many different countries.

What You’ll Do

• Management of external payroll vendor services in EMEA to ensure timely, legally compliant, and accurate processing of payroll across all European locations
• Preparation of monthly payroll input reports for submission to the outsourced payroll providers
• Review of external payroll vendor- prepared output reports for completeness and accuracy
• Arrange payroll payments
• Management and mentoring of the EMEA Payroll Team
• Liaise with EMEA Stakeholder groups on payroll-related topics
• Management of monthly/annual returns and other statutory filings as they relate to payroll taxes, and benefits
• Ensure all stock compensation-related information is processed correctly through the relevant country payroll. Ensure all tax/reporting requirements relating to Stock Options and Restricted Stock Units are dealt with in a timely manner
• Timely management of and response to queries from the payroll providers or employees
• Identify and drive the execution of projects/initiatives to improve the efficiency and effectiveness of payroll processes
• Ensure leave balances are accurately recorded and reported
• Create and maintain control documentation, process flows, and procedures in conjunction with Corporate payroll policy and procedures
• Ensure compliance and control risk within the payroll function by continuous regular review of payroll procedures
• Assist accounting team with month-end payroll activities - preparing journals, accruals, and variance analysis for the EMEA Veeva subsidiaries
• Responsible for all audit-related activities for the payroll processes, especially maintaining SOX documentation
• Ad hoc administration is required on a monthly and annual basis

Requirements

• Degree in Accounting, Finance, or another business-related field
• 5+ years experience in payroll management for 800+ employees in a multi-national environment
• Demonstrated strong verbal and written communication skills in English
• Acts with a strong sense of urgency and the ability to work well under pressure
• Possess a collaborative mindset
• Good working knowledge of the operation and tax treatment of Restricted Stock Units and Stock Options
• High-level experience in UK and Ireland payroll processing with a good working knowledge of Spanish, French, and German payroll
• IPASS qualified preferable
• Excellent Excel skills and computer literacy
• Strong organizational skills with meticulous attention to detail
• Strong customer-orientated attitude
• Tact, diplomacy, discretion, and the ability to appropriately manage confidential data
• Strong drive to deliver good service and results
• Must have a European/Global mindset; sensitive to cultural diversity

Nice to Have

• Experience with global payroll applications
• Familiarity with HRIS platforms
• System implementation experience

#RemoteIreland Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world. Veeva is committed to fostering a culture of inclusion and growing a diverse workforce. Diversity makes us stronger. It comes in many forms. Gender, race, ethnicity, religion, politics, sexual orientation, age, disability and life experience shape us all into unique individuals. We value people for the individuals they are and the contributions they can bring to our teams. Apply for this job