Executive Assistant

Job Description

Executive Assistant

To help support our rapid growth, we are now searching for an Executive Assistant to support our executive leadership team on day-to-day activities and demands. The ideal candidate will be a proactive problem solver who has strong communication skills and pays close attention to detail. This candidate will have prior experience working in a fast-paced environment, performing administrative duties and supporting executive level management. This individual will be a self-starter and self-motivator, able to execute with minimal direction.

What you’ll be doing:

• Proactively provide and manage administrative, expense and logistic support for the executive team, including but not limited to: calendar management, room reservations, expense management, mail, travel logistics, and recruitment efforts, all with a sense of urgency and utmost confidentiality
• Collaboratively assist with company outings and events (marketing events, business dinners, happy hours, etc.)
• Act as a representative of executive leadership regarding internal and external relations and correspondences.
• Note take complex meetings and actions items
• Assist with document creation including presentations, letters and proposals
• Provide coverage for team members who are out of the office to ensure seamless support
• Manage communications including calls and written correspondence for complex and confidential manners
• Coordinate, execute, and follow up on meetings, interviews, projects, off-sites and team-based events within the department
• In office 3-4 days a week

What it Takes to Excel:

• 5+ years of experience as an Executive Assistant or Chief of Staff reporting directly to executive level management
• Outstanding project management, writing and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate many projects at once
• Experience with Excel & Google Suite and other productivity tools, as well as a willingness to learn new software and systems when necessary
• Flexible team player willing to go the extra mile to complete the task; adaptive and appreciates a challenge

Office Perks

• An award-winning digital transformation agency that partners with industry leaders like Shopify and BigCommerce to create a faster, smarter, and more sustainable future for businesses and their customers.
• A global agency with over 200 employees, and offices in the US, UK, and India.
• A fun, diverse group of professionals that know how to have a good time on and off the job. We regularly host happy hours, dinners, excursions, and other company events to unwind after a hard day at work.
• Office snacks and drinks + a fancy Bevi water machine with flavored water
• Offer Medical, Life, Dental/Vision, and many more insurance types!
• Employer 401k match - 4%
• A recreational group that regularly competes in city leagues for softball and volleyball.
• An office in the heart of downtown Chicago with a gym, food court, Walgreens, rooftop bar, outdoor sports court, and other amenities.
• Working hybrid for in-person collaboration and sprint-planning days.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.