Administrative and Project Coordinator

Job Description

This position can be based in the WRI US office (DC) or can be fully remote where WRI is state registered with preference to EST time zone. Existing work authorization is required at the time of application submission for the position. WRI is unable to sponsor work authorization for this role.

About the Program:

WRI’s air quality program is a global initiative that seeks to identify, build awareness of, and eliminate the root causes of air pollution that damages climate, human, and ecosystem health. The program has three main areas of work: (i) engagement with city stakeholders to use participatory science to diagnose and develop targeted, cost-effective clean air solutions to protect human health and climate, (ii) working with the science community to convert innovative methods into tools and products that communities and policymakers can use to better manage their impact on the atmosphere, and (iii) working with national governments and business networks to design and implement broader regional-to-global air quality governance. It is a part of the WRI Ross Center on Sustainable Cities. This position will primarily support the Clean Air Catalyst project, a USAID-funded project, and will provide additional support to other air quality projects within the air quality program’s portfolio.

Job Highlight: You will support the efficient operation and growth of the Air Quality program, joining a team of experts actively engaged in helping cities and countries reduce emissions, rethink solutions to clean air, and leverage tools, analyses, and technical support to improve their air quality. You will support a variety of projects and activities in Latin America, Africa, and Southeast Asia. See specific job responsibilities below.

You will be supported by the Project Manager in carrying out your assigned duties and responsibilities.

You will report to the Senior Manager, Air Quality.

What you will do:

Administration (60% time)

• Schedule and prepare agendas for internal and external team meetings
• Periodically maintain and update the project’s email listservs, Slack channel, Asana project management platform, and inventory of events and media features
• Support the Chief of Party and Global Air Quality Lead in managing their calendars and filing expense reports
• Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants

Project Coordination (40% time)

• Support project managers in coordinating and communicating with external partners on reporting requirements and project planning
• Provide close liaison with WRI staff across programs and departments, as well as operations teams at WRI international offices
• Coordinate input from team members on the project risk tracker and other internal documents
• Manage the onboarding of new staff members and interns, as needed

What you will need:

• Education: You have a Bachelor’s degree in project management, urban development, international relations, public policy, environment, or other related fields.
• Experience: You have a minimum of 1+ year full-time relevant work experience in administrative and project coordination tasks for a project that works across multiple time zones with multiple partners.
• You have experience working across time zones.
• Experience working virtually with multiple internal and external offices and partner organizations is a plus.
• You have experience offering coordination support and leading day-to-day activities such as creating meeting agendas, scheduling meetings, and managing team members’ calendars.
• Experience with Google Suite, Microsoft Suite, Sharepoint, Slack, and other communication and document sharing platforms is a plus.
• Languages: Verbal and written Proficiency in English required; Knowledge of Hindi, Bahasa Indonesia or Swahili is a bonus.
• Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization.

Potential Salary: $49,000-$60,000 Salary is commensurate with experience and other compensable factors. WRI offers a competitive remuneration and benefits package. How to Apply: Please submit a resume with a cover letter by the date of 28th September. You must apply through the WRI Careers portal to be considered.

Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.