Executive Assistant, (Remote Eastern Time Zone)

Job Description

Do you want to join us in helping to fight the world’s most threatening diseases and enabling access to care for more people around the world? At Siemens Healthineers, we pioneer breakthroughs in healthcare. For everyone. Everywhere.We offer you a flexible and dynamic environment with opportunities to go beyond your comfort zone to grow personally and professionally. Sound interesting? Then come and join our global team as an Executive Administrative Assistant.Our global team: We are a team of 66,000 highly dedicated employees across more than 70 countries passionately pushing the boundaries of what is possible in healthcare to help improve people’s lives around the world. As a leader in the industry, we aspire to create better outcomes and experiences for patients no matter where they live or what health issues they are facing. Our portfolio, spanning from in-vitro and in-vivo diagnostics to image-guided therapy and innovative cancer care, is crucial for clinical decision-making and treatment pathways.Our culture: We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what is possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success. Check our Careers Site at https://www.siemens-healthineers.com/en-us/careers. Position Overview The Executive Administrative Assistant is a highly visible position responsible for supporting the Head of Sales, Laboratory Diagnostics. Duties will include calendar management, travel, expense management, presentation creation support and other duties as needed. This position requires a wide range of experience in providing administrative support to senior level executives, and their managers or groups.This role works 100% remote, from home office, located in the Eastern Time Zone.Responsibilities

• Providing high-level administrative and clerical support.
• Producing, proofing, and editing complex correspondences.
• Compiling and analyzing complex information for inclusion in reports and preparing presentations.
• Processing highly confidential and critical information.
• Maintaining filing systems, preparing and sorting mail, and pick up and distribute of information.
• Processing forms, making copies, preparing faxes, and maintaining and ordering office supplies.
• Providing assistance with departmental budget tracking and resolving discrepancies through research and investigation. May assist with specialized departmental tasks.
• Act as a point of contact for facilities and IT helpdesk issues.
• Processing expense reports and purchase requisitions and follow up on payment of reimbursements/invoices as needed.
• Maintaining calendars, set up appointments, schedule travel arrangements, answer phones, provide information to callers, and take messages.
• Organizing meetings, reserve conference rooms and equipment, and coordinating catering service.
• Act as an information resource on organization policies and procedures.
• Coordinating special projects and department activities.

Required Knowledge/Skills, Education, and Experience

• Previous administrative assistant experience, 3+ years.
• Ability to thrive in a fast paced, changing environment with multiple priorities.
• Senior knowledge in Microsoft Office programs, calendar management of expense reporting.
• Highly organized and detail oriented with ability to interface with personnel at all levels.
• Ability to perform with only general instruction on new assignments and with minimal direction.
• HS diploma or equivalent required, 1-2 years of vocation/technical training or an Associate’s degree required.

Preferred Knowledge/Skills, Education, and Experience• 5+ years of experience at the senior or executive support level. • Strong Microsoft Office skills (Outlook, Word, Excel and Power Point)• Bachelor’s degree preferred* Strong preference for experience in medical device sales organization *At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose: To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally.Beware of Job ScamsPlease beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers Career Site.

If you want to join us in transforming the way healthcare is delivered, visit our career site at https://usa.healthcare.siemens.com/careers .

Organization: Siemens Healthineers

Company: Siemens Medical Solutions USA, Inc.

Experience Level: Experienced Professional

Full / Part time: Full-time

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