Junior Accountant

Job Description

We're seeking a Junior Accountant to join us!

About the role:

PayByPhone is looking for a Junior Accountant to join the Finance Team!

The Junior Accountant completes accounting tasks and record-keeping functions, in conjunction with the Accounting team, ensuring adherence to the following accounting assertions: occurrence, completeness, accuracy, authorization, correcting reporting period and classification.

Here’s what you’ll do:

• Support the Accounting Function
  • Complete month-end tasks (such as deprecation, prepaid and accrual journal entry processing) and entering journal entries
  • Prepare specific account reconciliations
  • Assist in preparation of Balance Sheet Reconciliation working papers
  • Support the month end and year end close processes
  • Audit working paper preparation and other audit assistance
• Concur Administration
  • Ensure Concur employee records are updated for new employees as well as changes for existing employees
  • Ensure credit card feeds are appropriately set up in concur
  • First point of contact for colleagues, escalating issues where necessary
  • Ensure cardholders comply with the Credit Card Use Agreement
  • Recording and reconciling Concur expenses/claims with accounting system
• Procurement & General Credit Card Processing
  • Make (approved) payments on the Procurement & General Credit Cards, as detailed on Confluence
  • Perform the Accounting responsibilities outlined on Confluence for “Purchasing Credit Cards”, including:
    • Ensure that all transactions are valid business transactions (working with Procurement)
    • Complete the concur expense form, including inputting a PO # and attaching an invoice for the Procurement & General credit cards
    • At month end:
      • Ensure that the concur claim agrees to the credit card statement
      • Ensure that the approved amount in Procurify is not less then the purchased amount (in original currency).
    • Process the concur expense forms (i.e.: invoices) against the PO’s in Procurify (draw down on the approved amount)
• Invoice generation, reconciliation and reporting (backup and support)
  • Prepare and send invoices, amendments and credits accurately and timely, per policy, process and SLAs
  • Ensure invoice terms agree to the commercial terms, as detailed in service agreements
  • Ensure that all revenue is appropriately reported (accurate, complete, proper period etc) in accordance with the company’s policy
  • Ensure relevant revenue working papers templates are up to date
  • Prepare monthly revenue analysis and variance reports for internal review
  • Drive timely month-end close procedures
  • Obtain and reconcile company Client and Transaction metrics
  • Contribute to the company’s profitability by providing accurate, relevant and timely financial information to various stakeholders
  • Assist with the preparation and issuing of MOR remittance statements
• Cash Management
  • Reconcile MOR bank accounts on a monthly basis to the general ledger
  • Ensure that all clients settlements and remittances are made in accordance with the terms in the client’s service agreement or company policy
  • Reconcile Operating bank accounts on a weekly basis to the general ledger
• Compliance
  • Prepare various compliance filings as per filing schedules for both Canada and United States (Monthly, Quarterly and Annual)
  • Obtain payment approval for filings and make remittances
  • Maintain a compliance tracker to ensure completeness on a monthly basis
• Other:
  • Support the Accounts Payable Role and perform the duties of the Accounts Payable Partner as detailed in the Accounts Payable Job Description in busy periods or as requested
  • Maintains financial security by following internal control
  • Ensure all information is appropriately recorded and/or followed from the “Finance Guide” Confluence area
  • Support / cover for other Finance team members as and when necessary g. during periods of sickness or booked (vacation) time off
  • Assisting the Director, Global Finance Operations with NetSuite implementation UAT
  • Assisting the Tax Manager with compiling information for periodic tax filings
  • All other tasks, as requested

The must-haves:

• 2+ years’ experience in various areas of accounting
• Highly detail-oriented, accurate and organized
• Able to adapt to changing priorities but gets stuff done
• Excellent planning and organizational skills
• Team player but able to work autonomously
• Professional, service oriented, positive attitude, personable and courteous
• Proven experience interacting positively and professionally with various internal and external stakeholders
• Ability to handle stress and stay focused in a fast-paced environment
• Advanced Excel and good Word skills
• Impeccable verbal and written communication skills
• Proficient with data entry
• Excellent and high-quality processing speed
• Accounting Diploma or Degree (bonus)

Approach and Abilities

• Role Specific
  • A basic understanding of fundamental accounting principles and concepts
  • Able to work under pressure and to tight deadlines, particularly during month end processing
  • Confident, self-motivated, and a desire to set and achieve personal goals
  • Professional and demonstrates grit and perseverance
• Communication
  • Super strong written and verbal communication stills
  • Able to gather, analyze and present material clearly
• Problem Solving/Decision Making
  • Applies professional judgement
  • Escalates and seeks advice when necessary
  • Identifies inefficiencies and suggests improvements
• Level of Ownership (of tasks, projects, portfolios, and/or strategy)
  • Responsible and accountable for all tasks assigned
  • Responsible for following all policies, procedures and SLAs
  • A willingness to learn and continually to improve

Success in this role looks like :

• All tasks are completed according to policy, process & SLAs with minimal errors within allotted month end time without sacrificing quality
• Aged receivables are rare and escalated immediately
• Reconciliations are completed efficiently with little supervision and any reconciliation items are followed up and correctly timely
• Accounts Receivable email is managed effectively with all emails addressed quickly and professionally
• Accounts Receivable service desks tasks are completed within SLAs

About us:

Here at PayByPhone, our strength is in our people: a talented team behind a fantastic product. We are a creative, ambitious and driven multi-disciplinary group. We value learning and fun as we innovate to help millions of consumers pay for parking easily and securely. Our teams are growing; but not without you.

Together, we’re on a mission to simplify the world of mobility payments – one parking spot at a time. We’re one of the fastest-growing mobile payment companies in the world and process over 100 million parking, transit, and bike-share transactions a year in cities across North America, Europe and Australia. Our teams help millions of consumers easily and securely pay for parking and transportation without the hassles of waiting in line, carrying change, or risking costly fines.

Now, with a recent acquisition by Volkswagen Financial Services, our growth has a global focus and we can’t do it alone. We need the right people working with us to help reach our lofty goals and we want it to be you.

PayByPhone is committed to fostering a diverse and representative workforce and an inclusive work environment where all employees are treated equally. The Company does not tolerate discrimination or harassment in the workplace or talent attraction processes. Our commitment is to attract and acquire talent that are representative of the talent market, and are based on business needs, job requirements and individual qualifications.

At PayByPhone, we operate in a constantly evolving world. With change being a long-time friend of ours, we have our values to guide how we work as a team to deliver on our commitments. In short, we:

Make things happen

Stay curious

Work together

Have fun

See through our customers’ eyes

To see our values in action, explore our In stagram, LinkedIn , Twitter , and our Careers page. If you’re interested in reading the story behind our values, head on over to our About Us page.