Team Assistant (Executive Assistant) - Communications

Job Description

Team Assistant – Communications

Can you help us shape the future? We’re looking for dedicated people with the skills and vision to build a better tomorrow. Join our Communications team and help us create the technology that will transform entire industries, cities and even countries

Come, Change the future with us!

• Support the Communications Head in managing key projects, calendars, appointments, scheduling, coordinating with colleagues internal & external including the necessary meeting infrastructure
• Captures minutes of meetings as and when required and follow through the same – project management.
• Assistance to the team (Administration, Correspondence, Travel management – domestic as well as international) as & when required
• Validating all expense reports submitted by the team members vis-à-vis the eligibility
• Prepare letters, manage documents & electronic files
• Support the team in planning regular meetings, outbound activities, external conferences, Engagement activities/ Team celebrations.
• Prepares presentations/ reports for the assigned tasks
• Undertake Commercial aspects – like Vendor Management, Purchase orders, Tool approvals, Payments etc.
• Track critical Payment topics with internal team and GBS
• Track vendor contracts etc with SCM

Skills and Abilities Required: -

• Maturity in being able to maintain confidentiality in sensitive matters
• Strong in collaboration, communication and influencing
• High ownership and drive towards closure
• Ability to collaborate & manage various stakeholders both local & global
• Enthusiasm to introduce new initiatives in the team

What you need to make real what matters.

• You are a Graduate/ Postgraduate
• You bring 5-8 years of experience in MNC environment and CXO Level Management Assistance
• Strong organizational, administrative and time management skills
• Very good written and verbal communication skills in English
• Friendly and encouraging attitude, willingness to take the initiative and ability to work independently
• Advanced professional skills in MS Office & online communication tools

Make your mark in our exciting world at Siemens.

This role is based in Worli (Mumbai). The role if You will also get to visit other locations in India and beyond, so you’ll need to go where this journey takes you. In return, you’ll get the chance to work with teams impacting entire cities, countries – and the craft of things to come.

We’re Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we encourage applications that reflect the diversity of the communities we work in across Gender, LGBTQ+, Abilities & Ethnicity. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and imagination and help us shape tomorrow. Find out more about Siemens careers at: www.siemens.com/careers

Organization: Communications

Company: Siemens Limited

Experience Level: Mid-level Professional

Job Type: Full-time