Office Services Coordinator

Job Description

About BuzzFeed, Inc.

BuzzFeed, Inc. (Ticker: BZFD) is home to the best of the internet. Across food, news, pop culture and commerce, our brands drive conversation and inspire what audiences watch, read, buy, and obsess over next. Born on the internet in 2006, BuzzFeed, Inc. is committed to making it better: providing trusted, quality, brand-safe news and entertainment to hundreds of millions of people; making content on the internet more inclusive, empathetic, and creative; and inspiring our audience to live better lives. We'll continue to recruit the best founders and creators to join us in this mission, with more additions like Complex Networks and HuffPost to come.

The Role

We are looking for an extroverted, efficient, and adaptable individual to oversee the following responsibilities:

Front Desk Concierge

• Greet all visitors and direct them to the appropriate individual
• Field on and off campus parking requests (as needed)
• Register visitors in Envoy (as needed)
• Responsible for low level comms via email and Slack for announcements
• Responsible for making new hire swag bags, name tags and swag inventory
• Responsible for keeping the Reception area neat and organized
• Performs other duties as needed

Requirements:

• Flexibility and the ability to adapt in situations of frequent responsibility and focus change
• Self-starter who identifies and improves the workings of the company in addition to responding to specific requests
• Proficiency with Google Apps (Gmail, Google calendar), PowerPoint, MS Word, basic Excel
• Receptionist, Administrative or Executive Assistant experience, ideally at a startup
• Strong attention to detail
• Incredible gif game!
• Ability to work M - F, 8:30am - 5:30pm

Mailroom Coordinator Responsibilities:

• Primary responsibility is to deliver world-class customer service to BuzzFeed employees
• Log and sort all incoming mail/packages using package delivery and tracking software
• Place outbound deliveries when needed via USPS, UPS, and FedEx ensuring pickup
• Accept vendor deliveries (Costco, Amazon, ULine, etc) and notify office team
• Maintain cleanliness of Mailroom
• Maintain supply inventory and weekly ordering with office team
• Identify suspicious mail and follow security procedures
• Responsible for printing labels for all business related outgoing packages via our UPS or FedEx account
• Perform other duties as assigned by the Facilities/Office Manager

Requirements:

• Familiarity with package delivery and tracking software, preferably Envoy
• Knowledge of FedEx, UPS and USPS processes
• Experience with supply and inventory controls
• Competent knowledge of the overall Google platform, including Gmail and Calendar
• Physical requirements include the ability to stand for several hours at a time and ability to lift 50-75+ lbs.
• Bilingual in English/Spanish a plus
• Licensed Notary a plus
• Must have a valid US driver’s license

Covid Coordinator:

• Schedule daily on-campus Covid tests for LA & NY (testing runs from 9:00 AM - 10:45 AM)
• Send out Covid confirmation emails to all testers and managers
• Work with producers to schedule off-site tests
• Track all off-site/outside test results via Google Doc for nursing staff
• Run daily Covid on-site check-in

Requirements:

• Strong attention to detail
• Ability to multitask
• Ability to work in fast paced environments
• Strong written and verbal communication skills
• Google suite knowledge is a plus!

Life at BuzzFeed, Inc.

We celebrate inclusion and are committed to equal opportunity employment. We are proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other protected category.

You can expect:

• A supportive, inclusive atmosphere on a team that values your contributions
• Opportunities for personal and professional growth through work experience, offerings from our in-house Learning @ BuzzFeed team, our Employee Resource Groups, and more
• An attractive and equitable compensation package, including salary and stock options.
• A generous benefits program featuring paid time off, unlimited sick time, comprehensive medical benefits, a family leave policy, access to mental health platforms, retirement plans, gym and wellness discounts, and much more.

We want all employees to feel safe and comfortable when they engage in any in-person meetings, when visiting the office, or when working from an offsite production or meeting location. As part of this commitment to health and safety, BuzzFeed requires COVID-19 vaccines for current U.S. employees, including all newly hired employees. Requests for accommodation per applicable law for health and/or religious reasons will be considered. Union employees are subject to what is outlined in their applicable collective bargaining agreement.

Note: BuzzFeed, Inc. offers remote/flexible work (unless specified to be required to be in-person) and open to hiring remote candidates who are residents in the following states: CA, CO, CT, DC, DE, FL, GA, HI, IL, IN, KY, MA, MD, MI, MS, MT, NC, NH, NJ, NM, NY, OH, OR, PA, TX, VA, WA, and WV. For non sales roles, we can also hire in AK, AR, AZ, ID, KS, MO, ND, SC, and VT.