Executive Assistant - Talk

Job Description

About Talk Spotify is a global community of over 250 million music fans, artists, and now podcasters. It's always been our mission to make audio more accessible for everyone, and create innovative ways for creators and fans to connect with each other. The Talk Mission is the team within Spotify responsible for building the best tools for podcast, video, and live creators. We have three platforms that help us deliver a great creator experience: Anchor (the platform that allows you to create, distribute, monetize, and grow a podcast, all for free), Spotify for Podcasters (the platform that makes it easy to understand and engage with your listeners on Spotify), and Spotify Live (the platform that allows anyone to stream and interact with live audio). We've done a lot already, and we have no plans of slowing down. Come help us build the future of Talk creation! About the Role We’re looking for an experienced Executive Assistant to provide outstanding support to our Head of Talk, the Senior Director leading the business and products for Spotify’s talk verticals (podcasts, video, and live). She leads a large, diverse team and works cross-functionally with many stakeholders throughout Spotify. This role is a balancing act: leading the day-to-day tasks of any phenomenal EA — organizing all aspects of schedules, preparing for meetings, and coordinating events — in addition to higher-order work like handling sensitive information and relationships, taking on special projects, and proactively solving problems of all magnitudes. This is a highly visible position with exposure to a broad array of key internal and external partners, and an ideal opportunity for someone who likes being at the center of things, balancing many different things at the same time in a fun, sometimes chaotic environment where we face interesting new challenges every single day. Location : NYC preferred (but you don’t need to come into the office every day)

What You'll do:

• Extensive meeting and calendar management, ensuring the cadence aligns with overall goals and objectives for the team and company
• Work cross-functionally with other business areas within Spotify, managing appointments with external partners and third parties, and organizing calendars to appropriately reflect priorities
• Coordinate meeting schedules and lines of communication between various partners and global teams across all time zones
• Support meeting management such as preparing materials and agendas, keeping notes, and managing next steps as needed
• Perform comprehensive email management, as needed (e.g. prioritizing and drafting email correspondence, managing follow ups, reviewing timelines and deadlines, etc.)
• Support coordination of team offsites/events, trainings, and celebrations (e.g. workshops, team happy hours, etc.)
• Schedule and handle business travel arrangements, including flight/hotel/car service bookings and compiling detailed itineraries where appropriate
• Manage all expense reporting and approve travel and business expenses for others on the team according to internal policies
• Manage other special projects and workflows as needed
• Serve as a representation of Spotify for the outside world including drafting correspondence, welcoming guests to our office, and generally representing Spotify thoughtfully
• Proactively handle scheduling in the most effective way both on a day-to-day basis and with a long-term perspective, ensuring important meetings happen while maintaining plenty of time for the team to get focus work done
• Be extremely responsive to any and all requests that come your way

Who you are:

• 5+ years of experience supporting executive-level partners in a fast-paced environment (tech industry is preferred)
• A loyal, responsible, and confident partner who is readily available, very responsive, and flexible with your work schedule
• Ability to keep track of many tasks, connect dots across work streams without letting anything fall through the cracks
• Flexibility and strength in working with and coordinating with others
• Capacity for discretion and sensitivity when handling confidential materials and topics
• Outstanding verbal, interpersonal, and written communication skills with strong recall and attention to detail
• You hold yourself to a high standard, have a great deal of pride in your work, and put a lot of effort into being thorough and thoughtful at all times
• Excellent time management skills and ability to prioritize
• Ability to give, receive, and implement feedback
• Proactive and comfortable taking initiative
• High proficiency in the Google Suite (especially Google Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies; Experience in Concur and Slack a plus

Where you'll be:

• Hybrid role based in our New York office; you will be expected to work out of the office occasionally (no more than 2-3 days per week max)

Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens. Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service with a community of more than 381 million users. Global COVID and Vaccination Disclosure Spotify is committed to safety and well-being of our employees, vendors and clients. We are following regional guidelines mandating vaccination and testing requirements, including those requiring vaccinations and testing for in-person roles and event attendance. For the US, we have mandated that all employees and contractors be fully vaccinated in order to work in our offices and externally with any third-parties. For all other locations, we strongly encourage our employees to get vaccinated and also follow local COVID and safety protocols. This role is not eligible for hire in Colorado, USA. Apply for this job