Executive Assistant

Job Description

Company Description

With a proud history dating back 135 years, the Bosch Group now employs roughly 400,000 people across 165 countries. As a leading IoT company, Bosch offers innovative solutions for smart homes, smart cities, connected mobility, and connected manufacturing. The Bosch Group’s strategic objective is to deliver innovations for a connected life. Bosch improves quality of life worldwide with products and services that are innovative and spark enthusiasm. In short, Bosch creates technology that is “Invented for life.” To this day, Bosch remains privately owned, with 92% held by a charitable trust. Bosch is a rather special company.

Job Description

We are currently offering an opportunity for a highly motivated and enthusiastic individual to join us as an Executive Assistant. This is a permanent, full-time opportunity and the role is an integral part of our Executive Office based at our regional head office in Clayton.

Position responsibilities will include:

• Process incoming mail, phone calls, appointment requests for the President of the Regional Bosch organisation, determining priority of each or referring to appropriate staff when required
• Coordinate the appointment schedule – business and personal
• Manage events in coordination with the Executive Office team
• Coordinate President’s and Executive Office team’s local and international trip schedules
• Coordinate information processing, including filing system, task follow-up and project status
• Coordinate official visits and meetings with international executives, Government officials, major customers etc. by organising hospitality, travel, accommodation, transport and administrative support
• Maintain relationships and facilitate communication with the Department Coordinators, Office Coordinators and Personal Assistants of the business heads reporting to the President
• Coordinate information and project material to and from business heads reporting to the President
• Process customer contact directed to the President, referring to relevant departments and following up resolution
• Coordination of presentations for Management Meetings
• Support coordination of internal communications
• Acts as co-ordinator of administrative groups and supports PA's in similar role.
• Maintain open tasks lists and ensure tasks are followed up to ensure completion by due dates, or due that dates are revised

Qualifications

We are looking for a conscientious professional with the ability to work across multiple business units, manage diverse topics and priorities, establish effective relationships across all levels of an organisation.

To be considered for this position you are required to meet the following criteria:

• Ability to proactively organise and plan the President’s time in alignment with strategic priorities
• Craft outstanding quality written materials and also verbally convey key messages effectively with a high level of attention to detail and accuracy
• Ability to take clear instruction from conversations
• Self-motivated and an ability to work autonomously with minimal direction
• Advanced proficiency using the Microsoft Office suite of products, with sound all-round IT knowledge
• SAP experience preferred
• An understanding of confidentiality and working with discretion
• The ability to build business relationships and maintain a calm and friendly approach
• Global commercial mindset
• Experience organising company events

Additional Information

We recognise that our employees are our greatest asset. Through the diversity of our business and commitment to personal and career development, we can provide you with new and exciting opportunities so you can achieve your full potential!

We offer our employees:

• The ability to work flexibly
• Training and development programs to help you reach your full potential
• 14 weeks paid (or 28 weeks at half-pay) Parental Leave for primary carer (in addition to government paid parental leave)
• Superannuation on unpaid Parental Leave
• The option to purchase additional annual leave
• A wide range of Health and Wellbeing programs
• Support and counselling services with work or personal matters through our Employee Assistance Program
• Up to 50 weeks Income Protection for permanent employees
• Diverse and exciting career opportunities, both local and international
• Discounts on Bosch products and as well as products from affiliated brands

Your application

We are committed to building a sustainable, inclusive, and diverse workforce in all its forms. We value diversity in our organisation and in our recruitment activities and believe that every voice adds value. We actively pursue a recruiting strategy that works towards eliminating unconscious bias. To apply, please submit your cover letter and resume through the online application link.

Please note: You need to be an Australian citizen, or hold Australian work rights, to apply for this role.

Bosch does not accept any agency submissions unless approval has been given by a member of the Bosch HR Team. All agency submissions must be submitted directly to Bosch HR. Potential candidates submitted by an agency directly to any Bosch employee or manager without Bosch HR approval will not be considered by Bosch. Bosch will not be liable for a recruitment fee in these circumstances. Any agency terms and conditions must be signed by Bosch HR indicating acceptance.

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