Job Description

Grow your career with The Estée Lauder Companies!
The Estée Lauder Companies Inc. is one of the world's leading manufacturers and marketers of quality skin care, makeup, fragrance and hair care products. As the global leader in prestige beauty, we touch over half a billion consumers a year.
Our Company's products are sold in over 150 countries and territories under the following brand names AERIN, Aramis, Aveda, Bobbi Brown, Bumble and bumble, By Kilian, Clinique, Darphin, Donna Karan, DKNY, Dr. Jart+, Editions de Parfums Frédéric Malle, Ermenegildo Zegna, Estée Lauder, GLAMGLOW, Jo Malone London, Kiton, La Mer, Lab Series, Le Labo, MAC, Michael Kors, Origins, Prescriptives,Smashbox, Tom Ford, Tommy Hilfiger and Too Faced.

Infused throughout our organization is a passion for creativity and innovation; a desire to push the boundaries and invent the unexpected.

Position Overview

The Administrative Assistant is a support-level role that provides administrative assistance to the team. This role will support the team with administrative tasks including, but not limited to, managing complex calendars, setting up meetings, processing expense reports, reviewing invoices, onboarding new vendors, booking travel arrangements, creating/editing documents and reports, managing technology, case management systems and document management.

Roles and Responsibilities

• Manage Microsoft Outlook calendar and meeting coordination for multiple executives, including scheduling meetings/sending Outlook invitations (in person and Skype), booking conference rooms, confirming availab ility of attendees (liaising with other executive assistants as needed), and reminding executives of upcoming meetings
• Create, edit and file Microsoft Office documents
• Prepare and submit expense reports and gather information for monthly accruals
• Manage vendors, including onboarding, purchase orders and invoice review
• Input, receive, respond to and track all administrative requests for assigned executives in various case management systems
• Make travel arrangements and business lunch/dinner reservations
• Manage technology and office supplies, including procurement, issue resolution and organization
• Setup meetings (conference room setup)

Qualifications.

• Minimum 3 years of experience as an administrative/executive assistant, preferably at a multinational company in Finance, Operations and/or Legal Departments.
• Advanced skills in Microsoft Office 365 applications, including Outlook, Skype, Word, Excel, PowerPoint, OneDrive and SharePoint.
• Familiarity with Salesforce, SAP, Concur, Microsoft Teams, Tableau, DocuSign and sharepoint environments, printer/scanner/copier/fax machine and other applications/tools as needed.
• Advanced data entry skills.
• Analytical skills.
• Prior experience with preparing reports in excel and Powerpoint presentations is a must.
• Ability to provide support to multiple executives independently and simultaneously in a fast-paced work environment.
• Exceptional organizational skills with ability to prioritize tasks and manage expectations effectively to complete multiple tasks/projects quickly, efficiently and on time.
• Flexibility, agility and responsiveness with ability to pivot as priorities shift.
• Commitment to delivering high quality work with keen attention to detail, especially in composing, typing and proofing materi als in Microsoft Office 365 applications.
• Exemplary client service orientation, professional demeanor and comfort in interacting with senior executives with demonstrated

maturity, judgement and discretion.

• Clear, concise and effective written and verbal communication skills, including in person, on the phone and via email, working with executives from different cultures.

• Dependable and reliable team member who builds collaborative relationships and is able to work with peers to meet executive expectations.
• Demonstrated initiative and creative problem solving.
• Desire for continuous learning and professional development.

Competencies

• B uilds Collaborative Relationships: Builds relationships based on trust and respect. Promotes the inclusion of diverse knowledge, skills, and experiences to achieve results.
• Demonstrates Learning Agility: Ability to anticipate change, face reality, draw conclusions, and swiftly mobilize to adapt to changing needs and demands.
• Strives for Excellence in Execution: Proactively seeks ways to improve personal and organizational effectiveness to meet current

and future business needs. Learns equally from successes and failures.

Additional Requirements

• High School Diploma and University studies.
• Travel time: <5%.
• Fully Bilingual in English and Spanish.
• Please submit resume in English.

Additional Details

• Work shift: Monday to Friday – Business hours.
• Contract-type: Full-Time Permanent.
• Lo cation: Costa del Este, Panamá.