HR Coordinator

Job Description

3Q/DEPT is leading the disruption of the growth marketing industry by turning our clients into market leaders and household names across the B2C, B2B, ecommerce, and FinTech verticals. We’re independent and values-driven, and the way we work reflects our Silicon Valley roots: we're relentless, curious, and accept no limits in driving growth for our clients and each other.
We offer full marketing services including SEM, SEO, social advertising, display, mobile, analytics, CRO, creative, and business strategy. We build and execute strategies to enable clients and our own internal teams to capitalize on opportunities, break through barriers to growth, and lead our respective fields.
We are committed to building and sustaining an environment where everyone feels psychologically safe and valued. We seek frequent, open feedback from our team and we offer company-wide training and regular, open discussions on diversity, equity, inclusion and other social issues.
3Q/DEPT offers employees flexibility with remote, hybrid, and in-office options (depending on team/location).

About You

We are seeking a highly motivated and organized HR Coordinator to join our growing People Operations team. In this role, you will support the day-to-day administration of HR functions and be the first point of contact on all HR-related matters. This is a highly collaborative role that will work very closely with our HRBPs and Payroll, while also helping support our team of 500 amazing 3Q/DEPTers. You will need to pay excellent attention to details, have superior organizational and time management skills, a high level of integrity, a commitment to confidentiality and discretion, and the ability to communicate concisely and effectively across all levels of the organization.

You’ll be responsible for:

• Acting as the first point of contact for all questions related to HR and benefits policies and processes.
• Administrative support for benefit and compensation matters, including but not limited to, benefit changes, open enrollment, invoice reconciliation, data record keeping, and answering general questions.
• Managing the creation and maintenance of personnel files in our HRIS system and related systems, ensuring all necessary documentation is included in each file and data is formatted correctly.
• Completing regular HRIS data quality and compliance reviews and audits.
• Generating custom and ad hoc reporting from various HR platforms, including ADP Workforce Now and Lattice.
• Managing employee and contractor onboarding and offboarding processes, working in conjunction with Talent Acquisition, Payroll, and IT.
• Owning administration of employee changes, including inputting changes in HRIS and sending out change forms.
• Conducting employee background checks and employment eligibility verifications.
• Administratively supporting various HR programs, such as performance reviews and employee recognition programs.
• Administering and tracking delivery of company-wide compliance training programs.
• Managing workers’ comp claims; FMLA, disability, extended leave; and other employment programs.
• Filing annual reports, including ACA, OSHA, and EEO-1.
• Coordinating with local stakeholders to manage labor law posters at all 3Q/DEPT office locations.
• Other duties or special projects as assigned.

You’ll need to have:

• Degree or Certificate in Human Resource Management, or 1+ years’ experience working in Human Resources
• Demonstrated ability to successfully manage multiple tasks in a fast-paced, collaborative environment
• Excellent attention to detail
• Strong commitment to maintaining confidentiality and comfort in handling sensitive data
• Excellent verbal/written communication skills with a customer-service focus; must be able to work effectively with all levels of the organization
• Working knowledge of HR concepts and laws
• Solid organizational skills, including the ability to meet tight timeline objectives and multi-task on assignments

Additional things that will impress us:

• Past experience working in a fast-paced environment
• Knowledge of HR policy in CA, IL, NY
• Familiarity with any of these platforms is a plus: ADP Workforce Now, Bamboo, Lattice, Slack, Google Suite

About Us

3Q/DEPT’s unique culture is developed and nurtured by our fantastic people and our core values:
Be Inclusive. We value everyone’s ideas and opinions and commit to building a psychologically safe environment to foster them. Our hiring, communications, and promotions practices reflect our belief that diverse perspectives and equitable and inclusive practices continue to push us and our clients to find new ways to lead.
Act for the Greater Good. We lead with empathy and teamwork. During good times and bad, we are committed to supporting each other, our clients, and our communities.
Own It. We are accountable: to ourselves, to our teams, to our clients. We are proactive, we communicate clearly, and we follow through.
Accept No Limits. We are intellectually curious and resourceful. We constantly challenge the status quo to find or develop innovations that drive breakthrough opportunities for our teams and our clients.
We are a collaborative, open-door, best-idea-wins environment that fosters personal and company growth and has fun doing it. We promote work/life balance and encourage constant learning by offering unparalleled training, mentorship, and development for career progression. And perhaps the best, most fundamental part of our culture: authenticity.

• AdAge Best Places to Work 2020, 2021 and 2022
• One of Inc.’s Best Places to Work in 2019 and 2021
• Winner of the 2019 US Search Diversity, Inclusion and Equality Award
• Competitive compensation
• Full benefits including health, dental, vision, a 401K plan and company match, and paid parental leave
• Flexible PTO
• Flexible work-from-home policy
• Volunteer opportunities, team retreats, and lunch seminars

3Q/DEPT's top priority is the health and safety of our employees, their families and the communities where they live and work. As part of our commitment to health and safety, we require all employees to be fully vaccinated against COVID-19 if they choose to come in to a 3Q/DEPT office, attend company events, and/or work with peers in-person at any site. 3Q/DEPT offers a reasonable accommodation process for individuals who are unable to meet our vaccination requirement due to a disability, medical condition or sincerely held religious belief.
3Q/DEPT is proud to be an equal opportunity employer, committed to evaluating all qualified candidates regardless of gender, gender identity, race, national origin, religion, sexual orientation, genetics, disability, age, or veteran status. Furthermore, we believe optimal results come from operating a meritocracy built upon diversity of thought and background and absolutely devoid of discrimination and hate speech. We do everything in our power, including strict adherence to an anti-harassment policy, to make 3Q/DEPT an inclusive, psychologically safe organization whose employees feel comfortable respectfully sharing their thoughts with each other and our leadership. Our training and mentorship programs help make sure all employees have an equal opportunity to grow and excel.