Office Manager / Administrative Assistant

Job Description

About this role

Based in Dubai, this role is for a high potential office manager/ administrative assistant. This role provides an amazing opportunity to learn the various intricacies and operational practices of working for BlackRock in the Middle East.

The candidate will report directly to the MEA COO and Head of Dubai, providing the office management for the Dubai office and administrative support to the Head of Dubai and leadership team. This is a permanent role.

Office Manager Responsibilities:

• Handle a range of duties from day to day office-wide operational activities to managing relationships, scheduling meetings, and correspondence with senior leaders and their assistants, on behalf of the core team
• Proactive daily calendar management to senior members of Dubai team
• Plan, coordinate and lead special projects and events with global and local business leadership
• Meet and greet visitors and clients, coordinating conference rooms and logistical arrangements
• Coordinate travel including airline reservations, hotel accommodations, car service arrangements and directions as needed
• Process and track, invoices, expense reports, and reimbursements
• Understand BlackRock Policies and Procedures and implement them in daily practice
• Support MEA COO on self audit
• Be a local point of contact for HR, advising on local requirements.

Admin assistant Responsibilities:

• Comprehensive support for the Head of Dubai
• Full diary and expense management for the Head of Dubai and other senior team members
• Undertake additional requests when required to support the Dubai team

Ideal candidate qualities

• Professional, courteous and mature presence, effectively managing relationships with colleagues at all levels
• Able to handle sensitive and confidential information while maintaining a high degree of discretion at all times
• Works collaboratively with developed verbal and written communication as well as excellent interpersonal skills
• Advanced working knowledge of available applications to manage daily activities efficiently and effectively in a proactive manner
• Open to change, demonstrating the drive to take their own performance to a higher level. Seeks honest performance feedback
• Able to filter and prioritise requests independently and follow through with minimal guidance
• Owns and executes responsibilities effectively demonstrating a high attention to detail
• Excellent phone manner and management is a key requirement
• Ability to work independently, as well as part of a collaborative team, and assume additional responsibilities as required
• Proficient knowledge of Microsoft Office products (Outlook, Word, Excel and PowerPoint)
• Core hours 08:30 – 17:30 with flexibility on occasion

Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit careers.blackrock.com | www.blackrock.com/corporate | Instagram: @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.