Human Resources Admin and Coordinator

Job Description

Company Description

McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. As the global leader in the food service industry, our legacy of innovation and hard work continues to drive us.
From drive thru updates to delivery to mobile order and pay, we are innovating quickly and growing. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.

At McDonald’s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House Charities to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements - check them out here!

We are an equal opportunity employer committed to the diversity of our crew members, staff, operators, and suppliers. We promote an inclusive work environment that creates feel-good moments for everyone. We are interested in people who enhance our company culture: Does this role interest you? We encourage you to apply even if you don’t meet every single requirement!

Job Description

McDonald’s USA is looking for an Administrative Coordinator. This is an excellent opportunity to build upon your professional experience in a fast-paced and team-oriented environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions to support the Communications and Human Resources departments within our regional office. The top candidate will possess strong organizational and communication skills, knowledge
of HR principles and a proven track record getting results in a team environment and independently. This position will report to our Regional Administrative Manager and work in our Columbus, Ohio regional office.

Responsibilities:
Core Administrative Roles

• Proficient in office suites; excel, word, powerpoint,
• Manages Directors and Manager all aspects of travel arrangements including airline bookings, cars, and hotels
• Provides support and accountability of our local People Teams and HR functions.
• Manages calendar for Directors/Manages, if required
• Reads and forwards appropriate e-mails, identifies important calls and urgent issues which require immediate action
• Process invoices and obtain appropriate authorization for payment
• Answers telephone calls and takes messages
• Establishes and maintains files and records
• Maintains inventory and orders office supplies
• Assist with regional staff orientations
• Assist regional admin team with overall office support

Special Projects

• Manages and coordinates projects, events, and major meetings as needed
• Provides clerical support for special projects and meetings
• Stays current with the technical tools and available training to promote technical literacy of department
• Participates on cross-functional teams as assigned
• Update and maintaining various spreadsheets
• Assist with the materials for roundtables discussions on cross-functional teams as assigned
• Update and maintaining various spreadsheets
• Assist with the materials for roundtables discussions

Process Management

• Manages and administers office systems and services.
• Educates primary customers on best use of tools and processes
• Assist with leveraging vendors/suppliers for cost effective services to the region

Coordination and Administration

• Coordinate with Training department to provide logistical support as they facilitate training classes
• Maintains staff employee personnel files
• Responsible for coordinating interviews and onboarding of new hire
• Responsible for processing of all new hire paperwork
• Understand HR initiatives and process and work with HR team to develop strategies to engage appropriate audiences
• Coordinates the award process (e.g., crew person of the year, Kroc Award), service awards, incentives and programs (e.g., communications, nominations, preparing supporting data).
• Prepares reports and analyzes data relevant to people issues (e.g., succession planning, turnover trends, ATO).
• May assist the HR Director/Manager with diversity networks, diversity education, and mentoring programs

Qualifications

• Must be fully vaccinated (i.e., at least 2 weeks after last dose) for COVID-19 and, if hired, present proof of vaccination by start date.
• Bachelor’s Degree in Human Resources, Business or related field preferred
• Demonstrates ability to handle and maintain confidential information.
• Prior experience working in an administrative, communications or human resources role preferred with an ambition to advance and have an impactful career in HR or communications
• Experience planning meetings or events highly desirable · Must know MS Office (Outlook, Word, Excel, PowerPoint)
• Experience with social collaboration (i.e. SharePoint), desktop publishing and web design software preferred
• Strong communication, project management and critical thinking skills
• Quick learner and ability to understand complex business issues
• Must be organized, motivated and detail-oriented with superior follow-through · Must be able to juggle multiple projects and work well under deadlines
• Strong attention to detail and ability to complete large volumes of work efficiently and effectively
• Must be extremely productive with a desire to stretch beyond the task list to support the team
• Ability to adapt to a continually changing business and work environment · Professional, reliable, driven and results-oriented
• Must have diplomacy skills

Additional Information

McDonald’s is committed to providing qualified individuals with reasonable accommodations to perform the essential functions of their jobs. Additionally, if you (or another applicant of whom you are aware) require assistance accessing or reading this job posting or otherwise seek assistance in the application process, please contact [email protected]

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.