Executive Assistant

Job Description

The Estée Lauder Companies attracts the most outstanding people from diverse industries and nurtures their talents. Whether they work in one of our stores, on a production line, at our corporate headquarters in New York City or in one of our affiliates worldwide, our employees take pride in their contributions to our success.

Do you want to work for one of the world’s largest luxury beauty brands?
Do you want to work for a company that delivers value to its customers on a daily basis?
Do you want to join a talented, multi-lingual and fun team?

We are looking for

Executive assistant

to join our team in Budapest!

The role:

This role will serve in providing administrative support to the EMEA/UK/APAC HR Shared Services Lead - OneSource Budapest Hub Site Lead. The incumbent will help to attain departmental goals and objectives. He/she will plan, organize, and complete work supporting these goals and objectives in an accurate, professional, and timely manner.

Key Skills

• 3+ years providing administrative support to senior level executives
• Display professionalism, diplomacy and discretion when handling matters of a confidential nature
• Must be highly organized and detail-oriented, while also being able to grasp the “big picture”
• Excellent communication and interpersonal skills.
• Proficient computer skills including Microsoft Office applications – Outlook, Word, Excel, PowerPoint.
• Ability to handle multiple projects and tasks with critical and accelerated time frames while adapting to changing priorities/schedules.
• Ability to handle confidential matter & Strong sense of urgency, customer service skills
• Ability to work in a fast paced environment
• Comfortable dealing with all levels of employees and external contacts
• A team oriented individual who works effectively at all levels and remains calm under pressure
• Presenting a high degree of professionalism and a commitment to excellence is essential

Responsibilities:

• Receive and attend to business visitors, ensure all external visitors have appropriate access to enter the Budapest One Office
• Calendar management, including coordination of complex internal meetings across multiple time zones, and management of calendar conflicts
• Arrange & organize domestic and international travel including travel itineraries
• Spearhead and organize key meetings including but not limited to, coordinating meeting rooms, meeting materials, events with associated catering, etc.
• Support organizing OneSource Family meetings in Budapest Hub (e.g., quarterly functional integrated Townhalls; team building events)
• Support the on-boarding and off-boarding of OS team members by leveraging appropriate processes/partners/tools to submit requests
• Support IT equipment tracking and maintenance for OneSource functional teams in Budapest Hub
• Maintain select local / regional OneSource distribution lists as applicable
• Liaises between managers and other team members as needed within OneSource functions and with relevant functions at HU Affiliate (e.g., Reception, Office Management)
• Organize relevant office supplies; coordinate office service requests as needed.
• Prepare and distribute OneSource memos and emails as needed in support of the cross functional OS HUB
• Handle additional responsibilities and projects, tasks as required.

Job location

• Budapest, XI. district - Budapest One office