Isc Payroll Accountant

Job Description

ISC PAYROLL ACCOUNTANT

Req #: 200577 Department: INTEGRATED SERVICE CENTER Job Location: Seattle Campus Posting Date: 02/22/2022 Closing Info: Closes On 03/08/2022 Salary: $4425-$5958 per month Union Position: Yes Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Integrated Service Center (ISC) provides centralized support for HR/Payroll inquiries and transactions at the University of Washington. Positions in this class series provide specialized payroll inquiry and transactional services.
The ISC has an outstanding full time opportunity for a Payroll Accountant.
Reporting to the ISC Tax and Accounting Manager, the ISC Payroll Accountant will perform as a member of a team dedicated to executing Tier 2 - Payroll transactional functions within the ISC framework.
More specific responsibilities will include ensuring completion of assigned payroll transactions in accordance with established standards, support and file reports due to Washington State Employment Security Department, support Paid Family and Medical Leave program, respond to payroll tax inquiries, research pay related issues, support successful execution of payroll processes, and coordinate with a combination of HCM, Benefits, and Payroll resources within the ISC to address escalated inquiries (i.e., working effectively within the framework of a multi-tiered customer inquiry and issue resolution model, including ISC Tier 1 first point of contact for questions and walk-in services and ISC Tier 2 – Payroll operational transaction support for more advanced inquiries). As a member of a team focused on continuous improvement, this role will also be expected to identify process issues, escalate opportunities for improvement and advance recommended solutions.
DISTINGUISHING CHARACTERISTICS:
Under general supervision, the incumbent will play a critical role in delivering quality payroll processes focusing on the Paid Family and Medical Leave program and a high level of customer service to the organization. The Payroll Tax and Accounting team has responsibility for executing designated payroll transactional processes, including payroll inputs and taxes, filing reports with state and federal agencies, withholding orders, payroll taxes and inquiries, tax treaties, analyze payroll transactions to determine accurate processing, adjustments, if needed, report reconciliation, and addressing escalated customer inquiries.
RESPONSIBILITIES:
Program Development and Functions

Provide extensive oversight of the Paid Family and Medical Leave program:
-Prepare and file quarterly report for program participants
-Analyze payroll results at an institution and/or employee level; process adjustments as needed
-Submit vendor payments
-Liaison between state and campus department
-Insure program compliance; policies and procedures

Lead process to develop long-term plan for program support

Development program goals and measurements

Develop program policies and procedures
Program Management

Lead coordination of program and associated event and activities

Develops accounting policies to support to support Paid Family Leave program

Manage and coordinate external opportunities to partner with process partners and the State of Washington

Provide analysis of program on demand

Create and manage communications including e-mail notifications and website

Ensure compliance with University, Federal and State regulations that govern the activities of the program

Independently assess program and workload in order to priories and manage tasks and timelines
Customer Service Support

Contribute to an outstanding customer-service environment, including strong collaboration with other team members and subject matter experts external to the ISC as required

Utilize ServiceNow to facilitate management of inquiries/issues in accordance with established protocols

Train internal staff to aid in the support of the program

Respond to customer inquiries, including problem resolution, regarding Federal and State Paid Family and Medical Leave and other employment taxes

Improve program using continuous process improvement tools

Establish customer service goals and measurements

Communicate program requirements

Establish mechanisms to review and follow up on assigned work within unit, to ensure accuracy and timeliness to meet customer and program needs
Support Other Payroll Office Activities

Assist in other Payroll activities, as needed

Using LEAN methodology to ensure that there are effective policies and procedures along with internal controls to manage payroll payments, voluntary deductions, and overpayments meet state and federal regulations along with state and federal laws

Participate in LEAN activities. This includes coaching teams to results, using metrics to achieve results, and improve processes

Complete special assignments as assigned by the director or manager

In conjunction with the managers performs duties of the Director in her/his absence

Perform related duties as required
REQUIREMENTS:
A Bachelor's Degree in accounting, business administration, computer science, economics, or closely related field that includes thirty quarter hours or twenty semester hours of college-level accounting courses
AND
Three years of experience working in a payroll related role, including working knowledge of key payroll transactional processes, accounting standards and taxation requirements. Two years of working experience processing transactions in the payroll domain.
OR
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
CONDITIONS OF EMPLOYMENT:
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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